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DocuSign Envelope ID: 4BDC617B-C22E-4B4A-8057-C42295F83EC5 <br />Table 13: Audit and Administrative Fee <br />10AIiININIE"! <br />Item <br />Question <br />Response <br />66 <br />Specifically describe any self -audit process or program that you <br />Our internal compliance team will perform audits within our <br />plan to employ to verify compliance with your proposed Contract <br />company -wide Oracle operating system on a regular basis to <br />with Sourcewell. This process includes ensuring that Sourcewell <br />verify contract compliance with Sourcewell. We will achieve <br />participating entities obtain the proper pricing, that the Vendor <br />this in an efficient manner by ensuring the accounts are <br />reports all sales under the Contract each quarter, and that the <br />coded properly as soon as a Sourcewell member signs up <br />Vendor remits the proper administrative fee to Sourcewell. Provide <br />and wishes to do business with White Cap under the <br />sufficient detail to support your ability to report quarterly sales to <br />program. This process will include ensuring that Sourcewell <br />Sourcewell as described in the Contract template. <br />Members obtain proper pricing, that White Cap reports all <br />sales under the program each quarter, and that White Cap <br />remits the proper administrative fee to Sourcewell. Our <br />company is already doing this on a regular basis with our <br />Federal government business, being that we have a Federal <br />GSA Schedule. We also do this with certain large National <br />Accounts in which we have specific contracts that require <br />nationwide consistent pricing and detailed reporting within <br />specific time frames. <br />67 <br />If you are awarded a contract, provide a few examples of internal <br />Our company has invested numerous resources into the <br />metrics that will be tracked to measure whether you are having <br />Sourcewell program since we were awarded the contract <br />success with the contract. <br />nearly 4 years ago. We updated our ERP system Oracle <br />with the functionality to very accurately track all sales once <br />we set up a customer as Sourcewell. <br />68 <br />Identify a proposed administrative fee that you will pay to <br />White Cap proposes an administrative fee of 1%, which we <br />Sourcewell for facilitating, managing, and promoting the Sourcewell <br />will pay to Sourcewell for facilitating, managing, and <br />Contract in the event that you are awarded a Contract. This fee <br />promoting the Sourcewell contract in the event that we are <br />is typically calculated as a percentage of Vendor's sales under the <br />awarded a new contract. This is the same amount that we <br />Contract or as a per -unit fee; it is not a line -item addition to the <br />have been paying under our existing contract #121218-HDS. <br />Member's cost of goods. (See the RFP and template Contract for <br />additional details.) <br />Bid Number: RFP 091422 Vendor Name: White Cap, LP <br />