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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 14 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />February 21, 2023 <br />TOPIC: On -Call Playground Rubber Resurfacing <br />AGENDA TITLE <br />Approve Agreement with Robertson Industries, Inc. for Playground Rubber Resurfacing <br />Citywide in an Amount Not to Exceed $451,205 for a One -Year Term (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Robertson Industries, Inc. to <br />provide playground rubber resurfacing citywide for a total base amount of $360,964, <br />with a contingency of $90,241, for a total agreement amount not to exceed $451,205 for <br />a one-year period beginning February 21, 2023 to February 20, 2024, subject non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />With the adoption of the City's FY 20 22-23 budget, the City Council approved an <br />additional $2.5 million for park maintenance. PWA is responsible for the maintenance of <br />32 playgrounds citywide. Over the years, there has been a need for an increased level <br />of maintenance and repairs due to age, vandalism, and theft, in and around park areas. <br />Performing proper and timely maintenance extends the life cycle of the equipment, <br />preventing safety hazards to the public and reducing the City's liability. City staff <br />reviewed the playground's rubber surfacing conditions and identified six sites as <br />priorities to replace the rubberized resurfacing in year one. In subsequent years, staff <br />will continue to replace the rubber surfacing at other park sites. <br />On November 30, 2022, PWA released Request for Proposals (RFP) No. 22-100, by <br />which it sought the services to provide playground rubber resurfacing citywide. The RFP <br />was advertised on the City's online procurement management and publication system. <br />Proposals were due on December 16, 2022 and two proposals were received and <br />evaluated by a selection committee. Based on criteria outlined in the RFP, the following <br />summarizes the responding firms and their ranking: <br />Firm <br />City <br />Rank <br />Robertson Industries, Inc. <br />Tempe, Arizona <br />1 <br />Applied Restoration, Inc. <br />El Cajon, California <br />2 <br />