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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 28 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />February 7, 2023 <br />TOPIC: Artificial Turf Sports Field Maintenance Services <br />AGENDA TITLE <br />Approve Agreement with FieldTurf USA, Inc. for Artificial Turf Sports Field Maintenance <br />Services in an Amount Not to Exceed $520,800 for a Five-Year Term (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with FieldTurf USA, Inc. to provide <br />artificial turf sports field maintenance in the amount of $86,800, with a contingency of <br />$17,360, for a total agreement amount not to exceed $520,800 for a three-year period <br />beginning February 7, 2023 to February 6, 2026, with an option for two, one-year <br />extensions, subject non-substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />As of July 1, 2022, park maintenance functions have transferred from the Parks, <br />Recreation and Community Services Agency to the Public Works Agency. Public Works <br />Parks oversee the maintenance of six soccer fields, 35 baseball diamonds, and a <br />Stadium. The City recently installed a new artificial field at the Santa Ana stadium. The <br />vendor will provide a professional level of maintenance to extend the life of the field, <br />while increasing the level of maintenance service at our existing fields due to wear and <br />tear, vandalism, theft, and the need for cleanup services in and around fields. <br />On October 14, 2022, the Public Works Agency released Request for Proposal (RFP) <br />No. 22-102, seeking the services of qualified firms to provide routine artificial turf sports <br />field maintenance at the Santa Ana Stadium and Dan Young Soccer Complex. The <br />maintenance will occur at a minimum on a quarterly basis and additional services may <br />be rendered as needed. <br />The RFP was advertised on the City’s online procurement management and publication <br />system with Proposals due on November 18, 2022. Six proposals were received and <br />evaluated by a selection committee. Based on criteria outlined in the RFP, the following <br />summarizes the top three responding firms and their ranking: