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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 15 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />December 20, 2022 <br />TOPIC: Willard Neighborhood Water and Sewer Main Improvements <br />AGENDA TITLE <br />Approve a Budget Reallocation and Award a Construction Contract to Big Ben, Inc., in <br />the Amount of $3,163,400 for the Willard Neighborhood Water and Sewer Main <br />Improvements Projects, with an Estimated Project Delivery Cost of $4,112,420 (Project <br />Nos. 23-6454 & 16-6466) (Non -General Fund) <br />RECOMMENDED ACTION <br />1. Award a construction contract to Big Ben, Inc., the lowest responsible bidder, in <br />accordance with the base bid in the amount of $3,163,400 for construction of the <br />Willard Neighborhood Water and Sewer Main Improvements Project, for the term <br />beginning December 6, 2022, and ending upon project completion, and authorize <br />the City Manager to execute the contract subject to non -substantive changes <br />approved by the City Manager and the City Attorney. <br />2. Approve the Project Cost Analysis for a total estimated construction delivery cost of <br />$4,112,420, which includes $3,163,400 for the construction contract; $474,510 for <br />contract administration, inspection and testing; and a $474,510 project contingency <br />for unanticipated or unforeseen work. <br />3. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program <br />to include $984,841 in construction funds for the Willard Neighborhood Sewer Main <br />Improvements Project. <br />DISCUSSION <br />Public Works Water Resources staff monitors the condition of water main pipelines by <br />assessing critical factors such as history of breaks, pipe size, alignment, location, and <br />system redundancy to determine replacement priorities. The water and sewer main, as <br />well as sewer laterals, on Willard Neighborhood have been identified for replacement <br />(Exhibit 1). <br />The improvements include new polyvinyl chloride water and sewer main, fire hydrants, <br />water services, sewer laterals, appurtenances, Portland Cement Concrete pavement, <br />asphalt concrete pavement, and traffic striping. Once completed, water service reliability <br />