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Public Works Agency <br />www.santa-ana.org/pw <br />Item # 21 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />December 20, 2022 <br />TOPIC: Amend Agreement and Exercise First Renewal Option for Park Tree <br />Maintenance Services <br />AGENDA TITLE <br />Amend the Agreement with West Coast Arborists, Inc., for Tree Maintenance Services, <br />Increasing the Annual Amount by $280,000 for the Remaining Term of the Agreement <br />and Exercise First Renewal Option (General and Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to the agreement with West <br />Coast Arborists, Inc. (WCA), for tree maintenance services, increasing the annual <br />amount by $280,000, for a total amount not to exceed $2,444,100 with six one-year <br />renewal options exercisable by the City Manager, for a total agreement amount not to <br />exceed $18,050,750, subject to non-substantive changes approved by the City Manager <br />and City Attorney. <br />DISCUSSION <br />The Public Works Agency is responsible for the maintenance of approximately 50,000 <br />parkway and street median trees and 7,000 City park trees with the primary goal of <br />preserving the integrity and health of the Santa Ana Urban Forest. Performing proper <br />and timely tree trimming extends the life cycle of the urban forest by decreasing the <br />likelihood of limb failures and preventing safety hazards to the public and reducing the <br />City’s liability. <br />Public Works’ Parks, Fleet and Facilities Division oversee the maintenance of City- <br />owned trees on all City parks. Staff recommend increasing the budget by $280,000 <br />annually for parks tree services maintenance services on an as-needed basis. The <br />additional funds will be utilized for routine grid trimming cycle, prune additional trees, <br />and provide the flexibility of using WCA staff to assist with emergency response efforts <br />during and after windstorm events. <br />On November 17, 2020, the City entered into an agreement with WCA, the current tree <br />maintenance provider, in the amount of $3,028,650 for the first 18 months and <br />$2,109,100 annually to exercise any of the six one-year renewal options (Exhibit 1). <br />WCA has served the community's urban forest needs by pruning approximately 15,000 <br />trees a year. They have also implemented an inventory system utilizing Global