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<br />RFP 22‐110 Gasoline and Diesel Supply and Delivery Services <br />9/29/2022 <br />Q#Question Response <br />1 What are the city's payment terms? Does the city do early payment if offered a discount? <br />2 May a prospective bidder, only bid on certain line items? For example, we do would not be able to bid on the Propane as we do not <br />supply that in California. <br />Payment term is net forty‐five (45) days per Attachment 4 Section 3. Term <br />The City has made this an optional item per Addendum One <br />3 On the gasoline and diesel pricing form, only the wet hose section states the price is based off of Los Angeles Ca OPIS Gross 10:am EST <br />Daily Rack Average with Car. Would that be based for all products? Clarify if RD is to based on CARB #2? <br />4 Do the emergency powered generators on page 15 take Red Dyed Diesel? <br />Yes, the gasoline and diesel pricing should be based off Los Angeles CA OPIS Gross 10:00 AM EST Daily Rack Average with Car+. This same index as Diesel ‐ Type 2 <br />Clear shall be derived for the renewable clear diesel (RD99 and RD95) as well. <br />Yes, emergency generators take red dyed diesel <br />5 If the emergency powered generators on page 15 take red dyed diesel, the red dyed diesel pricing on the Fee Proposal does include <br />pricing for quantities in conjunction with the tank sizes listed for these generators. Can an additional delivery size be added to the Fee <br />Proposal for red dyed diesel to cover these? <br />Yes, please refer to Addendum One <br />6 Due to the National Driver Shortage, that standard turn for deliveries is now 2 days. Would the City be willing to extend its turn time <br />from 1 day to 2 days? <br />7 Are we required to bid all products and all services to be considered for award? <br />Yes, please refer to Addendum One <br />No, please refer to Addendum One <br />8 Propane tank design, supply and installation is not a component of a Petroleum Fuel Distribution Company. Was this service meant to No, please refer to Addendum One <br />be included in this solicitation? Are we required to bid on this service to be considered for award? <br />9 Is the OPS Index used to derive the base pricing the Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR? <br />10 For the RD95 and the RD99 pricing, there is not currently a ratable OPIS index compiling this pricing and it is now industry standard to <br />use the OPIS ULSD #2 Index as the base price. Can you confirm for RD95 and RD99 that you will be using the OPIS Los Angeles, Ca OPIS <br />Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price? <br />Yes, please refer to Addendum One <br />Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99 <br />11 Because RD95 and RD99 pricing is not fixed and needs to be tied to OPIS, for RD95 and RD99 on the Fee Proposal, can you please mirror Yes, please refer to Addendum One <br />the pricing entries with the structure of the Clear Diesel Pricing and add both Delivery Size breakdowns categories (7000+ and 3500‐ <br />12 Red Dyed ULSD#2 pricing is not fixed and needs to be tied to OPIS, so for Red Dyed ULSD#2 on the Fee Proposal, can you please mirror Yes, please refer to Addendum One <br />the pricing entries with the structure of the Clear Diesel Pricing? <br />13 What is the average delivered quantity of unleaded fuel at the Corporate Yard? <br />14 What is the average delivered quantity of diesel fuel at the Corporate Yard? <br />15 What is the average delivered quantity of unleaded fuel at the Police Department? <br />The average delivery size to the Corporate Yard is 7,500 gallons for unleaded. <br />The average delivery size to the Corporate Yard is 8,800 gallons for diesel. <br />The average delivery size to the Police Department is 8,800 gallons for unleaded. <br />16 Because the answers to vital questions will not be provided until shortly before the bid is due, there is a serious concern that there will Yes, please refer to the addendum <br />not be enough time to do adequate analysis to prepare the bid by the due date. Would the City please consider extending the bid due <br />date at least another week for these reasons? <br />17 May I please get a bid tabulation from the last award?Refer to PlanetBids for RFP 17‐108 Fuel ‐ Gasoline and Diesel https://pbsystem.planetbids.com/portal/20137/bo/bo‐detail/41783 <br />18 Who is the current incumbent? <br />19 Are “fees” part of the evaluation criteria for this bid? <br />20 Are we required to submit an hourly rate on our “Fee Proposal” with this contract as we are supplying a commodity? <br />21 When is the City planning on going to City Council for award approval? <br />22 What is the annual volume for Dyed Diesel? <br />Please refer to PlanetBids for RFP 17‐108 Fuel ‐ Gasoline and Diesel hꢀps://pbsystem.planetbids.com/portal/20137/bo/bo‐detail/41783 <br />Yes, refer to Section I. General under C. Proposal Evaluation and Rating <br />Yes, refer to Scope of Services Section K. Fee Schedule <br />The anticipated project award date is Tuesday, November 15, 2022 per the RFP cover page <br />Refer to Attachment 1: Scope of Services Section C <br />23 What is the annual volume for Clear Diesel?Refer to Attachment 1: Scope of Services Section C <br />24 Are the fuel tanks at the Corporate Yard above ground or below ground? <br />25 Is the 6,000 gallon Dyed Diesel tank at the Santa Ana Police Department above ground or below ground? <br />26 Do we need to own fleet of delivery vehicles? <br />The fuel tanks are below ground <br />The 6,000 gallon tank specified is below ground <br />No <br />27 Can we use common carriers to make the fuel deliveries?Yes <br />28 .Instead of monthly invoicing, can we submit an invoice for payment aꢁer every delivery? <br />29 Do we have to bid on the Propane Tank Installation and fueling in order to be responsive on this bid? <br />30 Is the City currently using RD99? <br />Yes <br />No, please refer to Addendum One <br />No, the City intends to use RD99 in the future <br />31 If we are the successful bidder can we mark a fuel surcharge as a line item on invoices? <br />32 Is the City currently using RD95? <br />Yes <br />No, the City intends to use RD95 in the future <br />33 Do any of the sites take split deliveries i.e. gasoline and diesel on the same truck delivered on the same day? <br />34 What is the average delivery size for Unleaded to the Corporate Yard? <br />35 What is the average delivery size for diesel to the Corporate Yard? <br />36 What is the average delivery size for Unleaded to the Police Department? <br />37 Is the City exempt from any taxes? <br />Yes, upon request <br />The average delivery size to the Corporate Yard is 7,500 gallons for unleaded. <br />The average delivery size to the Corporate Yard is 8,800 gallons for diesel. <br />The average delivery size to the Police Department is 8,800 gallons for unleaded. <br />No, the City notexempt from any taxes <br />38 What OPIS index would you like us to use for the bid line items i.e. OPIS Daily Average, OPIS Daily Contract Average, etc.? <br />39 What OPIS benchmark City would you like bidders to use? <br />40 May I please have a copy of the most recent unleaded invoice for the Corporate Yard? <br />41 May I please have a copy of the most recent diesel invoice for the Corporate Yard? <br />42 May I please have a copy of the most recent unleaded invoice for the Santa Ana Police Department? <br />43 What OPIS index do you want us to use for RD99? <br />The base price is Los Angeles CA OPIS GROSS 10:00 AM EST Daily Rack Average with Car+ <br />The base price is Los Angeles CA OPIS GROSS 10:00 AM EST Daily Rack Average with Car+ <br />The Water Division cannot release those records a this time <br />The Water Division cannot release those records a this time <br />The Water Division cannot release those records a this time <br />Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99