Item 23 - Fuel Delivery and Supply Services

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44 What OPIS index do you want us to use for RD95? 45 Do we have to bid on all line items to be responsive for this bid? 46 What OPIS index would you like us to use for RD99? 47 What OPIS index would you like us to use for RD95? 48 Do the generator sites require Dyed Diesel fuel? Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99 No, please refer to Addendum One Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99 Use the OPIS Los Angeles, Ca OPIS Gross 10:00am EST Daily Rack Average with CAR for ULSD#2 to derive the base price for RD95 and RD99 Yes 49 Is the City planning on awarding the contract to multiple vendors? 50 Will the City please consider extending the bid due date due to all of the clarifications requested? 51 What are the tank sizes for each of the propane vehicles? 52 If the propane vehicles need to be wethosed will all vehicles be located at a central location? If so what is that location? If not, please provide the location of each of the vehicles. The City intends to reward the Contract to one Contractor Yes, please refer to Addendum One The propane requirements are as stated in the RFP The vehicles will be located at the City Corporated Yard (220 S Daisy Ave, Santa Ana CA 92703) 53 Currently who is the incumbent?Please refer to PlanetBids for RFP 17‐108 Fuel ‐ Gasoline and Diesel https://pbsystem.planetbids.com/portal/20137/bo/bo‐detail/41783 54 Currently who is the incumbent?Please refer to PlanetBids for RFP 17‐108 Fuel ‐ Gasoline and Diesel hꢀps://pbsystem.planetbids.com/portal/20137/bo/bo‐detail/41783 The Water Division cannot release those records a this time There is no percentage amount The local preference is not a part of the evaluation The local preference is not a part of the evaluation 55 Can you please supply a couple of your most current invoices for gasoline, and all grades of diesel fuels. 56 Can the city of Santa state the current percentage amount for local preference. 57 Can you please state how the local preference will be evaluated in the bidding process. 58 Does the current vendor have a local preference on the current contract? 59 Can we bid on only the Unleaded (Transport) piece of the business and provide a "No Bid" on the Diesel (Bobtail) portion of the RFP?No, all Bidders must bid on all required items in the Fee Schedule 60 In the event of delivery of a transport load (> 7,000 gallons), we cannot meter the delivery. Will a Veeder Root ticket be available to print Yes and provide as proof of delivery? 61 Is there a Veeder Root system available for the 20,000 gallon tanks for inventory purposes? 62 If there is a Veeder Root system for the 20,000 gallon tanks, are the suppliers allowed virtual/electronic access? 63 Can we provide a "No Bid" on Section C ‐ 9. Propone Tank Installation and Fueling Specifications portion of the BID? 64 Under the Fee Proposal, what Index (Base Price) are we to use when determining the differential above/below OPIS? Ex: LA OPIS Unbranded Rack Avg. Only stated under Wet Hosing. Yes The City does not currently have vitual/electronic access, but is anticipating having it in the future Yes, please refer to Addendum One The base prive is Los Angeles CA OPIS GROSS 10:00 AM EST Daily Rack Average with Car+ 65 On page 2 the city is requesting letter of intent to be submitted. Can the City of Santa Ana confirm the due date for the letter of intent? The Letter of Intent is optional and due at any time during the duration of the Bid Not seeing deadline on the RFP 66 Can the city of Santa Ana please give clarification on the letter of intent requested?A letter of intent is simply a statement that the Contractor provides to inform the City of the intent to bid submitted via email to the Project Manager 67 Can the city advise if there any special fittings required for any of the tank locations? 68 Can city please advise how many deliveries per year will be needed for each emergency generator locations. 69 Can city advise what carrier is currently making the emergency generator deliveries? 70 Can the city please supply the bid tabulations for the current contract. 71 Can the city supply a couple of bill of ladings for gasoline and diesel fuel. 72 Will a Truck and Trailer be able to fit at all fueling stations for the city? 73 Will a Semi truck be able to fit at all fueling stations for the city. There are none The frequency of fuel deliveries is dependent upon usage Fueling delivering for emergency generators are performed internally Please refer to PlanetBids for RFP 17‐108 Fuel ‐ Gasoline and Diesel hꢀps://pbsystem.planetbids.com/portal/20137/bo/bo‐detail/41783 The Water Division cannot release those records a this time Yes Yes 74 Can the city state, is this all or nothing RFP? Do you have to bid on all sections of the bid to be responsive. 75 Can city state what will the propane be used for for? Refer to Addendum One The propane powered vehicles are listed in the Scope of Services 76 The average delivery size to the Corporate Yard is 7,500 gallons for unleaded. The average delivery size to the Corporate Yard is 8,800 gallons for diesel. The averageWhat is average delivery size of gasoline and diesel to the corporation yard and the PD Site.delivery size to the Police Department is 8,800 gallons for unleaded. Around 80 to 90% of deliveries annually range in 7,000 plus. Around 80 to 90% of deliveries annually range in 7,000 plus. Around 80 to 90% of deliveries annually range in 7,000 plus. Yes 77 How many deliveries in the range of 7,000 plus for gas and diesel for the Corporation yard? 78 How many deliveries for 7,000 plus for gas and diesel for the PD site. Fall into this range. 79 How many deliveries fall in the range of 7,000 plus for gas and diesel for the Corporation yard. 80 Does the city allow for split combination deliveries between corporation and PD site? 81 What are the city payment terms?Payment term is net forty‐five (45) days per Attachment 4 Section 3. Term Yes82 Will city accept ACH payments? 83 How many deliveries fall between the range of 3,500‐6,999 for gas and diesel? 84 Can city state the range of gallons for RD99 and RD95? In order give a delivery charge rate per gallon. 85 Can city advise if the non‐conclusion affidavit has to be notarized? 86 OPIS does not have index for propane. Can the city advise if we need to utilize the weekly BPN news letter index? 87 Will the city be open to use a bigger tank for propane usage? Usage quantites are approximate and shall not be interpreted as quantitied ordered Refer to Addendum One Yes, please notarize per the conditions specified in the Non‐Collusion Affidavit Utilize weekly BPN news letter index for propane Yes 88 Can the city please confirm we need to utilized the OPIS daily rack average report with Car. For fuel deliveries of gasoline, clear diesel, Please refer to Addendum One red dyed diesel, and renewable fuels. 89 Can city advise currently what you are paying for fuel tenders / fuel trailers. This would be for reduced rate, standard rate, and extended The Water Division cannot release those records a this time rate 90 What is average delivery of gasoline and diesel for the Corporation yard/The average delivery size to the Corporate Yard is 7,500 gallons for unleaded. The average delivery size to the Corporate Yard is 8,800 gallons for diesel. 91 What is the average delivery of gasoline and diesel for the PD site.The average delivery size to the Police Department is 8,800 gallons for unleaded. There are no local preferance discounts for the City of Santa Ana The Water Division is located in Santa Ana (220 S Daisy Ave, Santa Ana CA 92703) 92 What is the classifications for a vendor to have a local preference discount for city of Santa Ana? 93 Can city please advise if your company headquarters resides in the city of Santa Ana. Does qualify the vendor for the local preference discount.