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Santa Ana Public Library <br />Zip Book Project <br /> 2022-2023 ZIP22-68 <br /> Page 4 of 29 <br />D. Narrative and Financial Reports <br />1. The Grantee shall be responsible for submission of interim and final narrative and <br />financial reports on the progress and activities of the project, to the California <br />State Library, using the sample report documents provided by the California <br />State Library. <br />2. All the reports must be current, include all required sections and documents, and <br />must be approved by the Grant Monitor before any payment request can be <br />processed. Failure to comply with the specified reporting requirements may be <br />considered a breach of this Agreement and result in the termination of the <br />Agreement or rejection of the payment request and/or forfeiture by the Grantee <br />of claims for costs incurred that might otherwise have been eligible for grant <br />funding. Any problems or delays must be reported immediately to the Grant <br />Monitor. The financial reports shall reflect the expenditures made by the <br />Grantee under the Agreement and may be incorporated into the same <br />reporting structure as the narrative reports. <br />3. The reports shall be submitted by the following dates: <br />Reporting Period Report Due Date <br />July – March 1st Financial and Mid Project Program <br />Narrative Report Due <br />April 30, 2023 <br />April – June Final Financial Report, Expenditure Detail <br />Report and Final Program Narrative Report <br />Due <br />July 31, 2023 <br />4. Failure to submit timely reports with the appropriate documentation by the due <br />date may result in rejection of the payment request and/or forfeiture by the <br />Grantee of claims for costs incurred that might otherwise have been eligible for <br />grant funding. <br />5. The Grantee agrees to maintain records and supporting documentation <br />pertaining to the performance of this grant, subject to possible audit for a <br />minimum of five (5) years after final payment date or grant term end date, <br />whichever is later. Please refer to Exhibit A, Terms and Conditions for more <br />information. <br />E. Claim Form and Payment <br />1. The California State Library shall provide the Grantee payment as outlined in the <br />payment schedule only if all requirements for claiming the funds as outline in this <br />document have been met, and only for those activities and costs specified in <br />the approved award application. <br />DocuSign Envelope ID: 39D3416E-E2CB-4407-9A82-A0F316B701C9 <br />In Process