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Public Works Agency <br />_ www.santa-ana.org/departments/public-works/ <br />Item # 16 <br />o`7, City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />November 15, 2022 <br />TOPIC: Agreements for On -Call Right -of -Way Board -Up Services <br />AGENDA TITLE: <br />Approve Agreements with Hunter Consulting, Inc. dba HCI Environmental & <br />Engineering, Real Estate Consulting & Services, Inc., and SLS Property Solutions, Inc. <br />for On -Call Right of Way Property Board -Up Services in an Aggregate Amount Not to <br />Exceed $300,000 for a Three -Year Term (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Hunter Consulting, Inc. dba <br />HCI Environmental & Engineering, Real Estate Consulting & Services, Inc., and SLS <br />Property Solutions, Inc., for board -up services after City takes possession of vacant <br />buildings to secure for Capital Improvement Projects (CIP) in a shared aggregate <br />amount not to exceed $300,000, for a three-year term beginning November 15, 2022 <br />and expiring November 14, 2025, with an option for two, one-year extensions, subject <br />non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency desires to enter into agreements with qualified consulting <br />firms to lead efforts to perform on -call right-of-way (ROW) board -up services for vacant <br />buildings on an as needed or "on -call" basis (Exhibits 1 thru 3). <br />On August 15, 2022, the Public Works Agency released Request for Proposal (RFP) <br />No. 22-091, by which it sought the services of a qualified firm for the on -call right-of-way <br />board -up services. The RFP was advertised on the City's online procurement <br />management and publication system, with proposals due on September 8, 2022. Five <br />proposals were received and evaluated by a selection committee composed of staff <br />from the Public Works Agency and the Building Maintenance Division. Based on criteria <br />outlined in the RFP, the following summarizes the responding firms and their ranking: <br />