Item 23 - MOU: City and PMA - Laserfiche WebLink

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22 shall be credited with ninety-six (96) hours of holiday time at the beginning of every calendar year in lieu of twelve (12) holidays in the year. Effective January 1, 2023, full- time permanent and probationary employees shall receive thirteen (13) working days off, eight (8) hours per day, during the calendar year in lieu of the holiday benefits specified in Section 9.1. Employees with alternative work schedules shall be credited with one hundred four (104) hours of holiday time at the beginning of every calendar year in lieu of thirteen (13) holidays in the year. For purposes of computing holiday accruals, an eight (8) hour day shall be the basis for computation. 9.3 A employee must actually work at least one (1) day preceding the day a holiday listed in Section 9.1, supra, actually occurs in order to receive credit for such holiday during the month in which it occurs. An employee separating from the service of the City must actually work at least one (1) day following the day a holiday listed in Section 9.1, supra, actually occurs in order to receive compensation for the holiday. A newly appointed employee must complete six (6) months of continuous full-time service in order to receive credit for the floating holiday listed in Section 9.1. 9.4 Holiday Bank Election. A. If an employee wants to use their holiday bank hours as described in Section 9.2 during the year in which the holiday leave time is accrued, but not necessarily used in the pay period in which the holiday occurs, they must make an irrevocable election by December 15th of the prior calendar year (i.e. by December 15, 2020 for the calendar year 2021 holidays). Employees completing an irrevocable election form will not be automatically cashed out as the holidays occur (if not taken off), and will retain those hours for use any time during the current calendar year earned. Forms will be turned into the Police Department Human Resources Department then forwarded to City Payroll. If an employee leaves employment during the year and has not used their earned holiday time, the eligible hours will be paid on their final check and will not be eligible to be reported to CalPERS as Special Compensation. B. Said substitute holidays may be taken at any time during the calendar year with prior permission of the employee’s supervisor and subject to the operational needs of the Department. However, if an employee who separates from the service of the City has taken time off for holidays in advance of the date or day the holidays actually occur, they must pay the City the cash value for such used but unearned holiday time off benefits prior to or at the time of separation. C. Holiday time off may be taken in thirty (30) minute increments.