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Agreement for Arc Flash Analysis and Electrical Safety Program <br />October 18, 2022 <br />Page 2 <br />with bids due on April 7, 2022. System records indicate 60 vendors were notified and 16 <br />vendors downloaded proposal files. Six proposals were received and evaluated by a <br />selection committee comprised of City staff from the Water Resources Division. Based <br />on the criteria as outlined in the RFP, all of the proposals received were categorized as <br />responsive, and their respective scores are as follows: <br />FIRM <br />LOCATION <br />PROPOSAL SCORE <br />P2S, Inc. <br />Long Beach <br />95 <br />SMART POWER <br />Irvine <br />93 <br />Commonwealth Associates, Inc. <br />Jackson, MI <br />82 <br />Delta Systems <br />Irvine <br />82 <br />Kinectrics AES, Inc. <br />Ontario, Canada <br />81 <br />Yao Engineering <br />Pasadena <br />81 <br />In accordance with the RFP scores, staff recommends entering into agreements with <br />P2S, Inc. and SMART POWER for an arc flash safety analysis and development of an <br />updated electrical safety program for the Water Resources Division (Exhibits 1 and 2). <br />The proposals demonstrated high levels of technical competency and experience <br />performing similar services. The proposals contained a clear path toward achieving City <br />goals and objectives as required by the RFP. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funds are budgeted and available for expenditure in Fiscal Year 2022-23 and will be <br />budgeted in future fiscal years, including the renewal option, based on the needs of the <br />Water Resources Division. The following is an estimate of expenditures by fiscal year: <br />Fiscal <br />Accounting Unit <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />- Account # <br />Description <br />Account Description <br />Contract (3-Year Term) <br />Water Utility Production <br />2022-23 <br />06017640-62300 <br />Water Fund <br />& Supply, Contract <br />$100,000 <br />Services -Professional <br />Water Utility Production <br />2023-24 <br />06017640-62300 <br />Water Fund <br />& Supply, Contract <br />$100,000 <br />Services -Professional <br />Water Utility Production <br />2024-25 <br />06017640-62300 <br />Water Fund <br />& Supply, Contract <br />$100,000 <br />Services -Professional <br />