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807 Sprucelake Drive, Harbor City, CA 90710
<br />Tel: 323-776-9423
<br />swilliams@ice-america.com
<br />Ice-America.com
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<br />XI. Event Budget Pricing & Combined Totals:
<br /> OPTIONAL ICE RINK ADD-ON EXPENSES
<br />Leveling Options - Extended Deck $ 52,900
<br />Platform $ 0.83 5000 6 $ 24,750 rental for specialized ice rink low scaffolding platform
<br />Installation $ 4.15 5000 1 $ 20,750 supervisors & labor for platform
<br />- ramps & rink platform carpentry, skate lace area finish work
<br />7,400 estimated trucking/shipping for platform
<br />
<br />D HOLIDAY ICE RINK PRODUCTION W/OPERATIONS, EXTENDED DECK $ 417,246 includes items listed in all totals above only
<br />Optional Security $ -
<br />Rink Security $ 37.50 $ - *Host to provide required 24/7 security (1) from load-in through load-out
<br />Event Security $ 37.50 $ - *Host to provide security
<br />Optional Power $ 60,600
<br />Electricity Generator
<br />Estimated Fuel
<br />$ 40
<br />$ 6.00
<br />500 1.50 $
<br />850 6 $
<br />30,000 monthly rental of 500kva generator
<br />30,600 estimated weekly gallons of diesel fuel
<br />
<br />E HOLIDAY ICE RINK PRODUCTION W/OPS, EXT DECK & POWER $ 477,846 includes items listed in all totals above only
<br />
<br /> EVENT EXPENSES:
<br />Unit Price No. Term Total Price
<br />Food & Beverage & Seating $ 15,300
<br />F&B Infrastructure $ - not included: expense for set up & back of house
<br />Seating & Tables $ 575 20 1 $ 11,500 picnic tables (20) for eating/drinking patrons
<br />On--Site F&B Manager /
<br />Food Trucks/Vendors Manager
<br />$ - not incl: temporary food truck visits and customer interaction
<br />$ - not included: sourcing and overseeing food truck visits and schedule
<br />Folding Chairs $ 3,800 1 1 $ 3,800 provision of 100 folding chairs incl delivery
<br />F&B Cleaning (Host) $ - not included: host to provide cleaning of food & beverage area
<br />
<br />Performances & Appearances
<br />Performance Manager
<br />Local Performances
<br />Santa Appearances
<br />Skating Mascot
<br />
<br />$ 1,750
<br />$ -
<br />$ 350
<br />$ 50
<br />$ 8,580
<br />4 $ -
<br />$ -
<br />$ -
<br />$ -
<br />
<br />weekly rate for performance manager
<br />not incl: sourcing, coordination, and management of local performances
<br />not included: 2 Santa appearances for 4/hrs each appearance
<br />not included: appearances of skating characters
<br />Mrs. Claus Appearances $ 55 6 26 $ 8,580 Storytime with Mrs. Claus appearances
<br />Guest Performances
<br />Stage Sound/Lighting Equipment TBD
<br />$ - not included: optional budget for celebrity guest performances
<br />$ - not included: supplied by alternative vendor
<br />Holiday Market 1,800
<br />Market/Vendor Manager
<br />Event Vendors
<br />Tents
<br />$ 1,750 $ - not included: sourcing & management of local vendors
<br />$ - not included: booked by host
<br />$ - not included: tents & lighting for vendors, production
<br />Railing / Barricade $ 20 18 5 $ 1,800 3' sections
<br />Activities $ 37,500
<br />Trackless Train $ 250 5 30 $ 37,500 trackless train operation estimate - 5hrs/day x 30 days
<br />Inflatable Slide
<br />Face Painting / Balloons
<br />Snow Days
<br />$ 1,100
<br />$ 200
<br />$ 15,000
<br />$
<br />$
<br />0 0 $
<br />- not included: inflatable slide with operations - 18 days
<br />- not included: face painting or balloon artist
<br />- not included - per day rate
<br />Operations 20,850
<br />Event Managers $ 2,750 $ - not included: manager for performances, activities, market, and F&B
<br />Activity staff
<br />Operations liability insurance
<br />Waiver Translation
<br />$ 27.50
<br />$ 0.75
<br />$ 600.00
<br />20 30 $
<br />1000 5 $
<br />1 1 $
<br />16,500 variable estimated payroll for event staff (train, village, F&B)
<br />3,750 estimate special event insurance to operate activities at $ .75/participant
<br />600 translation of liability waiver into spanish, vietnamese
<br />Banner Printing $ 250.00 4 $ - not included: 4 x banners printed
<br />Other 0 not included: container rental, etc.
<br />Production, Installation, Training, Transportation, Security $ 58,840
<br />Enhancements installation crew $ 3,500 2 2 $ 14,000 Support installation supervisors & labor (in/out) / warehouse
<br />Production Management fee
<br />Electrical rentals & fees
<br />$ 15,250
<br />$ 22,190
<br />1 1 $
<br />1 1 $
<br />15,250 travel, legal & admin, prod for inst/removal/mntnc, forklifts/scissorlifts
<br />22,190 estimated electrical services and supplies
<br />Generator for Event TBD - generator & distro rental package for event power (not ice rink)
<br />Hotel for install crew/mgr $
<br />Fencing for Mural & Security $
<br />150
<br />-
<br />$ - local - no load-in and load-out hotel
<br />$ - to be determined or provided by host
<br />Shipping & Trucking $ 1,850 2 2 $ 7,400 estimated trucking/shipping equipment
<br />Security (Host) $
<br />EVENT PRODUCTION EXPENSES - ALL OPTIONS
<br />37.50 $ - provided by host
<br />includes items listed in all totals above only
<br />
<br /> COMBINED TOTAL EXPENSES:
<br />
<br />COMBINED TOTAL D & F 646,462 combined total not including generator power
<br />
<br />COMBINED TOTAL E & F 707,062 combined total including generator power
<br />12 Lighting, Decorations, Holiday Village
<br />reuse village facades Building materials (2)
<br />AV Installation labor (5)
<br />AV Strike labor (6)
<br />Installation labor (3)
<br />Strike labor (4)
<br />reuse mural Mural
<br />reuse tree, rent stage Christmas Tree
<br />AV Rentals (7)
<br />Project Administration (8)
<br />$
<br />$
<br />$
<br />$
<br />$
<br />$
<br />71,955
<br />3,110
<br />14,200
<br />10,360
<br />7,250
<br />5,250
<br />$ 86,346
<br />$ 15,475
<br />$ 16,310
<br />1 1.20 $ 3,732 Santa's Village Hardware: faux snow, white fencing, décor
<br />1 1.20 $ 17,040 install lighting: olive garden, christmas tree, flag pole, village, tree, cables
<br />1 1.20 $ 12,432 remove lighting: olive grdn, christmas tree, flag pole, village, cabling
<br />1 1.20 $ 8,700 installation labor: 3 carpenters x 3 days, 1 painter x 2 days, expendables
<br />1 1.20 $ 6,300 strike labor & expenses: 3 carpenters x 3 days, expendables
<br />1.20 $ - outdoor vinyl mesh printed fence mural (6' x 250') w/graphic design
<br />1.20 $ - 15' Christmas tree and 4' stage TBD (tree owned by City)
<br />1 1.20 $ 18,570 power distro, flagpole festoon lighting & equip, christmas tree stage, etc.
<br />1 1.20 $ 19,572 production labor, contingency, design, production mgmt, insurance
<br />7B
<br />9
<br />10
<br />11
<br />13
<br />14
<br />15
<br />16
<br />17
<br />F $ 229,216
<br />Skate lace area finish work $ 13.75 $
<br />Shipping & Trucking Platform $ 1,850 2 2 $
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