Item 18 - Santa Anita Park Synthetic Turf Replacement

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Public Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 19, 2022 TOPIC: Santa Anita Park Synthetic Turf Replacement AGENDA TITLE Award a Purchase Order to FieldTurf USA, in the Amount of $568,598, for Synthetic Turf Installation, with Turf Maintenance for Eight Years at Santa Anita Park (Project 19-7527) (Non -General Fund) RECOMMENDED ACTION Authorize a purchase order to FieldTurf USA, in the amount of $568,598, to furnish and install a synthetic turf field at Santa Anita Park, and maintain it for eight years beginning upon completion of the turf installation, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The existing sports field at Santa Anita Park (Exhibit 1) is a grass field. To maintain the integrity of the field, the Parks, Recreation and Community Services Agency (PRCSA) must regulate its use. With the lack of sports fields in the city, the installation of sturdy synthetic turf will help increase the amount of play on the field and enable PRCSA to maximizing its availability to the community. The project involves preparing the field, installation of the turf, training for the upkeep of the field, and access to maintenance equipment. Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint Powers Alliance) is a public agency that serves as a national municipal contracting agency to provide competitive procuring services to participating agencies. Sourcewell awarded a contract to FieldTurf USA (Sourcewell Contract #060518-FTU) as a result of open competitive bidding on behalf of its members, which includes government agencies (Exhibit 2). The awarded contract is valid through August 7, 2022, and is in accordance with the City's existing purchasing guidelines. In accordance with the City's existing purchasing guidelines, staff recommends awarding a purchase order contract to FieldTurf USA for the installation and maintenance of synthetic turf at Santa Anita Park (Exhibit 3). Through this purchase order agreement the City also has the option to purchase maintenance equipment as needed.