Item 26 - On -Call Advance Traffic Management System Repair Services

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Public Works Agency www.santa-ana.org/pw Item # 26 o`7, City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 19, 2022 TOPIC: On -Call Advance Traffic Management System Repair Services AGENDA TITLE Approve an Agreement with Crosstown Electrical & Data Inc., for On -Call Repair Services of Advance Traffic Management and Communication Systems in an Amount not to Exceed $500,000 for up to a Five -Year Term (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Crosstown Electrical & Data Inc. to provide on -call repair services and routine maintenance for the advance traffic management and communication system for a three-year period beginning July 19, 2022 and expiring July 18, 2025, with a provision for two, one-year extensions exercisable by the City Manager, in an amount not to exceed $100,000 annually, and $500,000 for the term of the agreement, including extension periods, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Santa Ana Traffic Management Center (TMC) is composed of several computerized systems that control the traffic signals, closed circuit television cameras, and communication network. These systems utilize twisted pair cables, fiber optic cables, wireless, and other methods to provide communication between the TMC and field equipment. These communication systems require routine maintenance and emergency repairs as a result of malfunctions or damage that occurs due to obsolete equipment, traffic collisions, or construction activities. A Request for Proposals (RFP) was issued on April 11, 2022 for on -call repair services and routine maintenance of the advance traffic management and communication system. One proposal was received from the City's current vendor, Crosstown Electrical & Data Inc., and evaluated by a three -member review panel composed of Public Works Agency staff. Scoring was based on firm experience, record of performing similar repair services, responsiveness to the RFP requirements, and completeness of the proposal. The Crosstown Electrical & Data Inc. proposal scored 95 points out of 100.