Item 18 - Amendment to Office Furniture, Installation, and Related Services Contract

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Amendment to Office Furniture, Installation, and Related Services Contract June 21, 2022 Page 3 2 7 4 8 Human Resources The Human Resources Department goal during the 5th floor renovations is to bring workspaces into compliance with state and federal compliance laws and provide additional workspaces to accommodate workforce changes. This includes recently approved positions and moving the Risk Management Division to the 5th floor with the rest of the HR Department staff. It also includes furniture for the conference room waiting area/hallway. Information Technology The Information Technology Department will be undergoing a major renovation on the 2nd floor and is requesting to replace office furniture that has been in service for over 16 years. Items needed include desks, conference tables, chairs, cubicles, overhead bins, cabinets, seating, and workstations. Parks, Recreation, & Community Services PRCSA will undergo a remodeling project on the 2nd floor of City Hall. The project aims to provide additional workspaces to centralize PRCSA staff, install adequate workspace to improve efficiencies, and include new furniture for a conference room. Planning and Building Agency The Planning and Building Agency is in the beginning stages of remodeling and upgrading existing offices and conference rooms. Once completed, new furniture and workstations will be needed to replace PBA's out-of-date furniture. Police Department The Police Department’s roll call room is a heavy-traffic area and its furniture sees premature wear and tear. Therefore, the chairs and tables require replacement. The PD Building and Facilities Division would like to maximize space at the department and require the replacement of out-of-date furniture with new community chairs, tables, and the reconfiguration of cubicles. Public Works Agency The Public Works’ Maintenance Services Division is requesting space planning services, the reconfiguration of workspaces, and new workstation installation services for current and new staff members. In addition to these services, they also need new furniture to replace their current decades-old furniture. The Public Works’ Water Resources Division needs to reconfigure and repurpose existing spaces located in the Corporate Yard's Administration Building A. Existing office space does not meet the needs of current staffing levels, and new furniture is needed for the newly configured spaces. The Public Works’ Administrative Services Division is in need of office configuration, as well as new cubicles, desks, and file cabinets to accommodate new staff at both the Ross Annex and City Yard.