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i <br />Grant Agreement No. 4600011889 <br />Page 31 of 32 <br />1 <br />EXHIBIT H <br />STATE AUDIT DOCUMENT REQUIREMENTS GUIDELINES FOR GRANTEES <br />State Audit Document Requirements <br />The list below details the documents/records that State Auditors typically reviewed in the event of a <br />Grant Agreement being audited. Grantees should ensure that such records are maintained for each <br />State funded Program/Project. Where applicable, this list of documents also includes documents <br />relating to the Grantee's funding match which will be required for audit purposes. <br />internal Controls: <br />1. Organization chart (e.g., Agency's overall organization chart and organization chart for this <br />Grant Agreement's funded project. <br />2. Written internal procedures and flowcharts for the following; <br />a) Receipts and deposits <br />b) Disbursements <br />c) State reimbursement requests <br />d) State funding expenditure tracking <br />e) Guidelines, policy(ies), and procedures on State funded Program/Project <br />3. Audit reports of the Grantee's internal control structure and/or financial statements within the <br />last two years. <br />4. Prior audit reports on State funded Program/Project. <br />State Funding: <br />1. Original Grant Agreement, any amendment(s) and budget modification documents. <br />2. A list of all bond -funded grants, loans or subventions received from the State. <br />3. A list of all other funding sources for each Program/Project. <br />Contracts: <br />1. All subcontractor and consultant contracts and related, if applicable. <br />2. Contracts between the Grantee, member agencies, and project partners as related to the <br />State funded Program/Project. <br />Invoices: <br />1. Invoices from vendors and subcontractors for expenditures submitted to the State for <br />payments under the Grant Agreement. ! <br />2. Documentation linking subcontractor invoices to State reimbursement requests and related <br />Grant Agreement budget line items. <br />3. Reimbursement requests submitted to the State for the Grant Agreement. <br />Cash Documents: <br />1. Receipts (copies of warrants) showing payments received from the State. <br />2. Deposit slips or bank statements showing deposit of the payments received from the State. <br />