Item 44 - Agreement for Construction Management, Inspection Services, and Improvements for the Well 29 Rehabilitation

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d. Understanding of Need The City of Santa Ana (City) owns and operates Well 29 and currently seeks a qualified consulting team to provide construction management, inspection, and construction administration services as an extension of City staff. The Well is located at the southeast corner of Flower Street and First Street, adjacent to City owned tennis courts. The existing well site includes the well head and discharge piping assembly, control equipment, a chlorination system housed in a building, and a Southern California Edison (SCE) transformer. There is currently no pump to waste system. Well 29 is accessible through a driveway which is located on the west side of the site along Flower Street. Currently the City desires a comprehensive upgrade to the site. New improvements would include: rehabilitation of Well 29, pavement and concrete work, mechanical system, new building construction, water service and pipelines, pump and motor improvements, irrigation and landscaping, electrical system, building upgrades and modification, MCC cabinet replacement, site improvements, paving, concrete sidewalk, and system controls and instrumentation. Project Approach and Participation from City Staff The City's priorities are our priorities. Our objective in managing the construction is to protect the City's interests and promote goals and objectives through the successful implementation and completion of a project. We will be the City's construction management representative. To this end, we study the project history, funding sources and history, the City's specific goals and interests, and the community at large. We will maintain close coordination with the City's staff for compliance, requested field changes, final locations of appurtenances, and more. Since each portion of the project is distinct, specific information required by City staff will be determined at the onset of each. We will facilitate a kickoff/scoping meeting with City staff to identify and further develop information and participation of the City. Utility Locating Prior to beginning construction of permanent underground improvements, the Contractor is required to locate and identify the horizontal and vertical location of existing utilities affecting the work. This is not only essential for safety but also for identifying discrepancies between the plans and conditions prior to full mobilization to reduce right-of-way delays. Enforcing this requirement at the pre -construction meeting will confirm information is given to the Contractor on time with reduced disruption and/or cost impacts. Maintaining Water Service An important aspect of this project is maintaining water reliability and reducing interruptions of water deliveries to the City's customers. This requires advance planning on the Engineer's role, careful implementation on the Contractor's role, and close coordination with City's operations staff and the construction management team. Cannon's construction management team will begin coordination discussions early in the project to anticipate challenges and develop solutions. Testing, flushing, disinfection, commissioning, and customer notifications must be considered. Communication Strategy Communication is essential in successfully avoiding or resolving challenges that may be encountered during the course of a project. Understanding our role in relation to the roles of the City Engineer and Design Engineer will be priority on this project. We will work closely with each project stakeholders from beginning to end. Stakeholder may include City staff, the design team, residents, businesses owners, tourists, and patrons from the local and surrounding communities. It is imperative that the construction manager stay attuned to how each portion of the project impacts each of the stakeholders, and be able to communicate effectively (verbally and in writing) in the event adjustments are necessary. On -site staff are responsible to keep parties informed about the progress of the project.