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guidelines. Writtenauthorizationand sales receiptconfirmingpaymentmust be kepton file. <br />Service and items costing more than $500 (routine purchases): <br />a.A designated staff member shall identify two or three vendors who offer discount orcompetitively priced supplies. Staff shall routinely" shop" those vendors, looking for thebest overall price on each order--though not necessarily on an item-by-item basis. Onceeach year, the staff shall determine which two or three vendors in the area offer the most <br />competitive prices. Written documentation of the research shall be maintained. <br />b.Nothing in the paragraph above shall prevent staff from taking advantage oflowerprices from other vendors whenever better prices are available. <br />c, When possible, staff shall attempt to negotiate discounts for largervo 1 ume purchases, and should inq uire about discounts for paying cash. <br />d.All purchases must be madewi thin budget guidelines. W ri ttenau thorizati on andsales receipt confirming payment must be kept on file. <br />Service and items costing more than $500 (infrequent purchases): <br />a.A designated staff member sha ll obtain written quotes or advertisements from threevendors. Purchase decisions shall be made on the basis of the most advantageouspurchase for OCCTAC, based on the above criteria. <br />b.N othing in the paragraph above shall prevent staff from taldng advantage of lower <br />prices from other vendors whenever better prices are available. <br />c.When possible, staff shall attempt to negotiate discounts for larger volumepurchases, and should inquire about discounts for paying cash. <br />d.All purchases must be made within budget guidelines. Written authorization andsales receipt confirming payment must be kept on file. <br />Sole Source Procurement .. <br />The use ofa sole supplier is discouraged, and requires the written authorization of the <br />Executive Director.Requests for so le source procurement must in cl ude the reason for the lack <br />of competitive information and justification for the selection. <br />C.Authorization <br />a.Staff Authorization: The Executive Directory may atherorhis discretion, give one ormore staff members purchase authority for purchases. <br />EXHIBIT 1