Item 15 - Local Street Preventative Maintenance FY 2021-22

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Public Works Agency www.santa-ana.org/pw Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 17, 2022 TOPIC: Local Street Preventative Maintenance FY 2021-22 AGENDA TITLE Award a Construction Contract to All American Asphalt in the Amount of $2,109,832 for the Local Street Preventative Maintenance FY 2021-22 Project with an Estimated Project Delivery Cost of $2,778,000 (Project No. 22-6907) (Non -General Fund) RECOMMENDED ACTION 1. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $2,109,832, for construction of the Local Street Preventative Maintenance FY 2021-22, for the term beginning May 17, 2022 and ending upon project completion, and authorize the City Manager to execute the contract, subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,778,000, which includes $2,109,832 for the construction contract, $316,500 for contract administration, inspection and testing, and a $351,668 project contingency for unanticipated or unforeseen work. DISCUSSION The City's Pavement Management Program has been developed to identify the preventive maintenance requirements for the City's street network. The local street segments (Exhibit 1) recommended for the Fiscal Year 2021-22 Local Street Preventative Maintenance Capital Improvement Project have been identified as high priority for slurry seal. The recommended work consists of localized replacement of asphalt concrete pavement, slurry seal resurfacing, crack sealing, striping, and signage. The improvements also include replacement of damaged concrete curbs, gutters, sidewalks, and curb ramps. Once completed, these improvements will improve the City's overall pavement condition, enhance the visual appearance of the street, upgrade ride quality, and support compliance with Americans with Disability Act standards. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 837 regional vendors via PlanetBids, many of which are Santa Ana based. Four vendors