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C I TY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />CLERK OF THE COUNCIL OFFICE <br />April 2022 <br />RECORD <br />RECORD <br />RECORD <br />RETENTION <br />CODE <br />CATEGORY <br />SERIES <br />RECORD DESCRIPTION <br />START DATE <br />PERIOD <br />GENERAL <br />Payroll <br />Leave of Absence Requests (LOAs) <br />Pay period, <br />2 years <br />GC <br />RECORD <br />and copy of departmental reports <br />Year <br />34090(d) <br />2016-2019 <br />BOARDS & <br />Applications <br />Applications for B&C positions <br />Folder Year <br />2 years <br />GC 34090 <br />COMMISSION <br />for Boards & <br />received during a calendar year and <br />Date <br />S (B&C) <br />Commissions <br />not acted upon by the Council <br />Committees -- <br />2014-2019 <br />Not Selected <br />Applications <br />Selected <br />Folder Year <br />Current + 5 <br />GC 34090 <br />for Boards, <br />Date <br />years <br />Commissions <br />Selected <br />2016-Prior <br />Committees <br />CLERK- <br />Appeals — <br />Hearing Officer Reports, <br />Appeal <br />C+ 2 years <br />GC Sec. <br />ADMINISTRATI <br />Santa Ana <br />correspondence memoranda, and <br />Application <br />34090; <br />ON <br />Municipal <br />other documents relating to SAMC <br />Date <br />SAMC <br />Code (SAMC) <br />Chapter 3 appeals. <br />Chapter 3 <br />Chapter 3 <br />2013 - 2017 <br />Code of Ethics <br />Code of Ethics and Conduct <br />Receipt Date <br />T + 3 years; <br />GC 34090 <br />certification )adopted June 2, 2008) <br />Laserfiche <br />submitted by elected officials and <br />201E-Prior <br />permanent <br />members of appointed boards, <br />Commissions and Committees <br />Miscellaneous <br />Includes both incoming and <br />Folder Year <br />2 years <br />GC 34090 <br />Correspon- <br />outgoing general correspondence, <br />Date <br />deuce <br />including letter and email along with <br />citizen feedback; various files, not <br />2016-2019 <br />related to specific cases and not <br />otherwise specifically covered by <br />the retention schedule. <br />