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OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />CLERK OF THE COUNCIL OFFICE <br />APRIL 2022 <br />RECORD <br />RECORD <br />RECORD <br />RETENTION <br />CODE <br />CATEGORY <br />SERIES <br />RECORD DESCRIPTION <br />START DATE <br />PERIOD <br />PUBLIC <br />Public <br />Request from the public for <br />Receipt Date <br />2 Years <br />GC 34090 <br />RECORDS <br />Records <br />documents retained by the City <br />REQUEST <br />Request <br />2016.2019 <br />CLERKS LOGS <br />Miscellaneous <br />Log of documents received by the <br />Folder Year <br />3 Years <br />GC 34090 <br />Logs <br />Clerk and other actions under <br />Date <br />various SAMC sections: <br />Alcoholic Beverage Control <br />2015-2018 <br />(ABC) <br />COUNCIL <br />Agendas <br />Original Meeting Agendas: City <br />Folder Year <br />Hardcopy - 2 <br />GC Sec. <br />MEETINGS <br />Council, Redevelopment Agency, <br />Date <br />years; <br />34090; <br />Successor Agency, Santa Ana <br />Imaging <br />34090.5 <br />Financing Authority, Special <br />2016-2019 <br />Copy - <br />Meetings, Commissions — agendas <br />Permanent <br />and packets can be imaged <br />(2004 to <br />immediately for permanent <br />present) <br />retention, if desired. A paper copy <br />can be maintained for one year, if <br />desired. <br />Agenda <br />Notices — Public Meetings including <br />Folder Year <br />2 years <br />Notices <br />Special Meetings. <br />Date <br />2016-2019 <br />Agenda <br />Affidavits of Publication 1 Posting - <br />Folder Year <br />2 years <br />Publications <br />Proof of publication or posting of <br />Date <br />legal notices -- examples of legal <br />notices: Notice of Public Hearing, <br />2016-2019 <br />Notice of Lien, etc. <br />Agenda <br />Council Meeting, Successor <br />Folder Year <br />Hardcopy - 2 <br />GC 50115; <br />Packets <br />Agency, Santa Ana Financing <br />Date <br />years, <br />GC <br />Authority, Commissions agenda <br />Imaging - <br />34090.5 <br />packet materials, e.g., Requests for <br />2016-2019 <br />Permanent <br />Council Action (RFCA's) and <br />(available <br />backup information on Council <br />from 2004 to <br />Agenda items - Originals can be <br />present only) <br />imaged immediately for permanent <br />