Item 21 - Comprehensive Facilities Condition Assessment for Various City Buildings

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CITY OF SANTA ANA EXHIBIT A SCOPE OF SERVICES - RFP NO.: 21-014 PROJECT MOBILIZATION: Upon award of the project, AEI will obtain the necessary documentation available from the Client to include Building Plans/Blueprints, previously prepared Facility Condition Assessments, maintenance inspection reports, as well as any other pertinent documentation. At the mobilization stage of the project, AEI will also determine those team members who are best qualified to work on the various portions of the project. DOCUMENTATION REVIEW: AEI will review all building plans/blueprints for each project. AEI will also perform a thorough review of previous property condition inspection reports, capital improvement plans, and building maintenance history reports to determine the effective ages of the various equipment and major building systems. AEI will use this information in conjunction with data collected from the field inspections. AEI will also review available Asbestos and LBP surveys to determine if there are any environmental concerns associated with future building renovations/capital improvements which may require abatement, and thus increase cost estimates. INTERVIEWS: After a thorough review of all available project documentation and plans, AEI will interview individuals knowledgeable about the buildings' maintenance, capital improvements and energy consumption history. Interviews with outside maintenance firms and service providers (fire alarm, elevator, plumbing, mechanical, etc.) will also be conducted from the beginning of the project through the data analysis and reporting stage. FIELD INSPECTION (CONDITION ASSESSMENT): After a comprehensive review of plans, and prior reports, AEI will conduct a field inspection of the buildings and grounds of each property. AEI will also tailor the field inspection based upon the document reviews conducted prior to the site visits. At a minimum, the following areas will be surveyed: • All Buildings will be surveyed (roofs, mechanical areas, common areas, cellars, basements, exteriors). All Site areas (100%) will be surveyed 100% of building exteriors will be surveyed 100% of building mechanical rooms will be surveyed. A representative sampling of building interior areas will be surveyed. • All Assets will be inventoried and the condition of same will be assessed as part of the FCA. • An inventory of various building systems and equipment, it is effective age and condition will be taken during the field inspections. • Costs associated with fire & life safety issues, deferred maintenance and a long-term capital reserve extending out to 10 years .