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Item 21 - Data Processing, Printing and Mailing, and Electronic Bill Present Services
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Item 21 - Data Processing, Printing and Mailing, and Electronic Bill Present Services
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4/5/2024 10:23:44 AM
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City Clerk
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Agenda Packet
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Clerk of the Council
Item #
21
Date
4/19/2022
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Section 3.1. Custom Forms/Envelopes <br />If Client has selected the Printing and Mailing Service and at any time requests that InfoSend Fees include the cost of custom Client - <br />specific materials (either in this Agreement or since its execution), then Client understands and accepts that these materials will be <br />purchased in bulk to achieve the lowest possible per -unit cost. Client agrees to purchase any remaining supplies of requested custom <br />materials (normally forms or envelopes) if Client stops using InfoSend's Service for any reason. Client agrees to purchase the remaining <br />supply of custom forms/envelopes upon Client's request to change the custom forms/envelopes before the supply has been depleted. <br />Section 3.2. USPS Postage Rates <br />Postage rates are determined by the United States Postal Service. All postage rate changes are determined directly by USPS and are <br />independent of any InfoSend service or materials fees. In no event shall any change in the postage rates affect the InfoSend service or <br />materials fees. The Client will be invoiced the amount of excess for overweight and foreign mail. <br />Section 3.3. Postage Deposit <br />InfoSend purchases the postage needed to mail Client documents on the day of mailing. The postage charges are later invoiced to Client <br />based on the Client's payment terms. InfoSend requires Client to submit a postage deposit prior to the first mailing to facilitate the <br />payment terms. This amount will remain in deposit for the duration of the Agreement. Upon Agreement expiration or termination Client <br />must pay in full any outstanding invoices from InfoSend for payables created under this Agreement; the postage deposit will be refunded <br />within fifteen (15) days of the date that the last open invoice is paid. <br />The postage deposit is subject to an annual review and may be adjusted to account for changes to Client average mailing volume or <br />changes to USPS postage rates. There will be no more than one adjustment requested per year, if at all. <br />Client's current postage deposit on hand is $13,040.00. <br />Section 3.4. Receivables Finance Charge <br />InfoSend applies a past due finance charge of 0.5% per month for receivables past due based on the Client's payment terms. <br />Note: <br />* - SFI® (Sustainable Forestry Initiative) Certified Paper Envelopes: for all clients that use standard envelopes, InfoSend's <br />standard double window #10 and single window #9 envelopes are sustainably produced and are provided at no additional cost to <br />clients. The Sustainable Forestry Initiative ensures materials are sourced from sustainably managed forests. Please visit <br />www.s 1program.org or more information.* <br />InfoSend Exhibits to MSA <br />Rev. 01.28.2021 <br />
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