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Item 23 - Agreement for Santa Ana Main Library Renovation
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04/19/2022 Regular
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Item 23 - Agreement for Santa Ana Main Library Renovation
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8/16/2023 9:58:08 AM
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City Clerk
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Agenda Packet
Agency
Clerk of the Council
Item #
23
Date
4/19/2022
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21 GROUP 4 ARCHITECTURE TAB 2 SCOPE OF SERVICES AND SCHEDULEPROPOSED PROJECT WORK PLAN <br />Our proposed work plan for the Santa Ana Library Renovation project is summarized <br />in the following narrative and graphic schedule. We have not yet had the opportunity <br />to review our proposed approach with the City or the Library and look forward to <br />working with you to tailor this to meet the project’s scope, budget, and timeline needs. <br />TASK 1: PRE-DESIGN <br />We will kick off the project with a meeting with the Project Management Team (PMT) <br />to confirm project goals and objectives, the work plan and schedule, communications <br />protocols, and the proposed plan for staff, stakeholder, and community engagement. <br />These project controls will be updated and used throughout the project. <br />During the Pre-Design phase we will work with the City and the Library to confirm <br />the alignment of the project scope, program, and budget with staff, stakeholder, and <br />community expectations. Clearly defining these project parameters will be important <br />for scoping and evaluating the feasibility of design options such as the drive-thru <br />window and replacement of outdated building systems. <br />We will review the Library’s current program and objectives for materials, seating, <br />technology, and programming as well as the City’s and Library’s proposed preliminary <br />project program for the building renovation. We will meet with Library staff to review <br />potential program concepts and priorities within the context of community needs, <br />library trends and best practices, and the opportunities presented by the Santa Ana <br />Library building and site. <br />Concurrent with programming, we will assess current site and building conditions to <br />identify opportunities and constraints of current building systems. We will tour the <br />library with our engineering consultants and Library facility maintenance staff, as well <br />as review facility drawings, previous site and building assessments, and other available <br />information. <br />EXHIBIT C - PROPOSAL
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