Item 23 - Agreement for Santa Ana Main Library Renovation

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22 GROUP 4 ARCHITECTURE TAB 2 SCOPE OF SERVICES AND SCHEDULEWe will work with the City, the Library, and our consultant team to develop a comprehensive cost model to inform early decision-making about the project scope and design options. We will strive to identify and include all hard costs of construction (including demolition, site preparation and development, building construction, sustainable design features, utility connections/upgrades as applicable, etc.); public and staff FFE and shelving; technology infrastructure; graphics and signage; and other real – and significant – costs associated with public projects. We will build in assumptions for soft costs, permits, testing, PM/CM services (if any), and even costs for moving and temporary storage as appropriate. We will also build in realistic contingencies and escalation factors. Task 1 Meetings and Deliverables ▪Project work task plan and schedule ▪Pre-Design summary report ▪Preliminary project cost model ▪Two (2) PMT meetings including kickoff ▪One (1) focus group with Library staff TASK 2: CONCEPT DESIGN Based on the City’s confirmed scope and budget established in Task 1, we will develop up to three (3) conceptual design options for the Santa Ana Library renovation. We will work closely with the PMT to review and refine the options for presentation to Library staff and the community. Community engagement events (up to three) may include a combination of open house/public meetings, pop-up surveys in community locations, a digital survey, etc. Using our project cost model, we will prepare a project budget for each option. We will work with the PMT to analyze and evaluate the conceptual options, taking into account staff and community input, to select the preferred conceptual option. During this phase, Luci Creative will lead a collaborative discovery process to reimagine the Children’s Library with a focus on children’s learning, flexible programming space, interactive areas, museum style spaces, wall graphics, and signage to be integrated holistically within the redesigned Children’s Library. We will conduct a technical meeting with the City’s Planning and Building Agency to confirm the preliminary code analysis and other relevant requirements relative to the proposed scope of work. We will refine the preferred conceptual design based on staff and community input, the results of the IDW, and input from our technical meetings with City staff. We will develop renderings of the exterior and interior renovations, and prepare the Concept (Schematic) Design drawings. We will prepare narratives describing the building and options for major systems. We will meet with the Historic Resources Commission to confirm the historical project requirements established in the previous phase and present preliminary exterior design recommendations. At the City’s option, we also present the project to other City oversight bodies (e.g., the Planning Commission) and/or City Council. EXHIBIT C - PROPOSAL