Item 13 - Construction Contract for Main Street at 15th Street Traffic Signal Installation

Home Browse Search

Construction Contract for Main Street at 15th Street Traffic Signal Installation March 1, 2022 Page 2 2 4 7 2 March 1, 2022, and ending upon project completion, subject to non-substantive changes approved by the City Manager and City Attorney. 6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds. DISCUSSION The recommended actions are needed to proceed with the installation of a new traffic signal at the intersection of Main Street and 15th Street. (Exhibits 1 and 2). Once completed these new traffic signal improvements will increase traffic safety for motorists and pedestrians at this intersection. The Public Works Agency was awarded a $408,793 Highway Safety Improvement Program (HSIP) grant for this project, which was recognized in the City Council-approved Fiscal Year 2017-18 Capital Improvement Program (CIP). A total of $73,000 was earmarked for Preliminary Engineering. A portion of the Preliminary Engineering grant allocation, $33,549, remains unreimbursed through the grant. Upon approval of the appropriation adjustment to recognize Gas Tax funds, the funds will be used to cover the unreimbursed Preliminary Engineering grant expenditures. The spending authorization for the remaining $335,793 in construction funding was received in April 2021. Staff is requesting City Council approval to recognize and reappropriate this grant allocation for expenditure in Fiscal Year 2021-22. In January 2022, an additional $104,347 in HSIP grant funds was authorized, bringing the total HSIP grant funds available for the project to $440,140. Of the additional $104,347 in HSIP grant funds received, $25,000 came from unreimbursed Preliminary Engineering phase funds and $79,347 has been allocated from additional available funds within the HSIP grant program administered by the state. Staff is requesting City Council approval to recognize and appropriate the authorized grant allocation of $104,347 in construction phase grant funding for expenditure in Fiscal Year 2021-22. Additionally, staff is requesting City Council approval for the reallocation of $83,496 in unspent Measure M2 Local Fairshare funds needed to complete the total project funding requirement. Upon approval of the requested appropriation adjustments and the reallocation of funds, the total funds available for construction will be $523,636, which is composed of $440,140 in grant funding and $83,496 in reallocated unspent Measure M2 Local Fairshare funding. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on October 26 and November 2,