Item 24 - Ordinance Amending City Manager’s Contracting Authority for Non/Public Works Contracts & Construction

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Ordinance No. NS-XXX Page 4 of 15 Section 4. Section 2-802 of Article VII.II (Purchasing Rules and Regulations) of Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to read in its entirety as follows: Sec. 2-802. Definitions For purposes of this article, the following definitions shall apply: Agency shall mean the executive director of the city agency or department which has responsibility for awarding a contract for services. Agreement or contract shall mean a legal contract which complies fully with the provisions of Section 421 of the City's Charter and this article. The words agreement and contract may be used interchangeably in this article. Electronic shall mean electrical, digital, magnetic, optical, electromagnetic, or any other similar technology. Local business shall mean a business certified by the state department of general services as a small business, which has a substantial presence through either a headquarters or branch office within the geographical boundaries of the city, and which headquarters or branch office was established prior to the city inviting bids for the respective procurement. Said business must possess a current business license and certificate of occupancy. For purposes of this article, a post office box address within the city shall not qualify as a valid business location. Materials, supplies, labor and equipment shall mean those goods or services, but excluding services as defined below and public works construction, that are readily ascertainable and measurable by an objective standard in terms of quantity or quality so as to be susceptible to competitive bidding. Orange County business shall mean a business certified by the state department of general services as a small business, which has a substantial presence through either a headquarters or branch office within the geographical boundaries of Orange County, and which headquarters or branch office was established prior to the city inviting bids for the respective procurement. Said business must possess a current business license to perform work in Santa Ana. For purposes of this article, a post office box address within the county shall not qualify as a valid business location. Public notice shall mean the distribution or dissemination of information to interested parties using methods that are reasonably available. Such methods can include publication in newspapers of general circulation, electronic or paper mailing lists, and web site(s) designated by the city and maintained for that purpose. Purchasing manager shall mean that city employee or official so designated by the city manager and authorized to carry out the responsibilities under this article, including the promulgation and enforcement of administrative procedures. Purchase order (PO) shall mean that standardized contract developed pursuant to subsection 2-803(j) issued to the vendor of materials, supplies, labor and equipment.