Laserfiche WebLink
Amend City Manager Contracting Authority, Procurement Requirements for Non-Public <br />Works and Public Works Contracts and Public Works Construction Rules and Regulations <br />March 1, 2022 <br />Page 2 <br />2 <br />4 <br />6 <br />4 <br />(8) for non-bid purchases add City-owned software upgrades, maintenance, or <br />additional licenses. <br />iii) Amending Sections 33-200 to 33-203 of Chapter 33, Article VIII concerning the Public <br />Works Construction Rules and Regulations: <br />(1) housekeeping language administrative in nature; and <br />(2) for non-emergency public works construction incorporate informal procurement <br />process: <br />a) administrative contracts up to $50,000 <br />b) informal construction bid for contracts between $50,000 and $250,000 <br />c)formal for bid for contracts in excess of $250,000 <br />Executive Summary <br />Revisions to both the City Manager’s contract authority and purchasing requirements <br />regarding its informal and formal bidding process is recommended to modernize the City’s <br />procurement process, while increasing the pool of companies who bid on City projects, <br />including local vendors. If approved, the City Manager will have authority to enter into <br />non-public works and public works contracts up to $250,000. Bidding requirements will <br />increase (formal bid process) to $50,000 for both non-public works and public works <br />contracts. <br />If approved, revisions to both the City Manager’s contract authority and bidding <br />requirements will closely align the City’s purchasing requirements with newly enacted <br />federal and state guidelines. <br />Quarterly report of contracts will continue to be required to be submitted and include <br />contracts entered into that exceed $1,000, an increase from the current requirement of <br />contracts that exceed $500. <br />Revisions to the City’s local preference is not recommended at this time. The City’s <br />current local preference of seven percent matches the State’s local preference <br />percentage amount. <br />DISCUSSION <br />Background <br />The City’s Municipal Code includes authority for the City Manager to bind contracts, <br />purchasing thresholds for informal bids and formal bids, and local preference allowances. <br />The City Council last updated the City Manager’s contracting authority in March 2019, <br />increasing it from $25,000 to $50,000 for non-public works contracts, and from $25,000 <br />to $250,000 for public works contracts. The City Council last updated the purchasing (i.e. <br />informal and formal bid requirements) thresholds in 2012.