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Amend City Manager Contracting Authority, Procurement Requirements for Non-Public
<br />Works and Public Works Contracts and Public Works Construction Rules and Regulations
<br />March 1, 2022
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<br />Comparison to Other Cities and Proposed Thresholds
<br />The following table summarizes the contracting and purchasing authority for charter cities
<br />in Southern California with populations from 300,000 to 500,000. The table includes the
<br />current and proposed thresholds for Santa Ana.
<br />City CM Authority Informal Bids Formal Bids Local Preference
<br />Anaheim All:
<br />Up to $200,000
<br />Public Projects:
<br />$10,000-$50,000
<br />require up to 3 quotes
<br />All Other:
<br />>$500-$20,000
<br />Public Projects:
<br />Over $100k
<br />All Other:
<br />>$20,000
<br />5% maximum $2,000
<br />Irvine All:
<br />Up to $1,000,000
<br />Public Projects:
<br />>$60,000-$200,000
<br />All Other:
<br />$10,000 – $45,000
<br />Public Projects:
<br />>$200,000
<br />All Other:
<br />$45,000-$200,000
<br />5% maximum $2,000
<br />Long
<br />Beach
<br />All:
<br />Up to $200,000
<br />None Required Public Projects:
<br />$25,000
<br />All Other:
<br />>$100,000
<br />10% maximum $10,000
<br />Riverside All:
<br />Up to $50,000
<br />Public Projects:
<br />Up to $25,000
<br />All Other:
<br />Up to $50,000
<br />Public Projects:
<br />>$50,000
<br />All Other:
<br />>$50,000
<br />5%
<br />Santa Ana
<br />Current
<br />Public Works
<br />Contracts:
<br />Up to $250,000
<br />All Other:
<br />Up to $50,000
<br />Public Works
<br />Construction:
<br />Not Applicable
<br />All Other:
<br />>$5,000-$25,000
<br />Public Works
<br />Construction:
<br />>$500
<br />All Other:
<br />>$25,000
<br />7% small Santa Ana
<br />business or 4%
<br />Orange County
<br />business, for
<br />purchases up to
<br />$100,000
<br />Santa Ana
<br />Proposed
<br />Public Works
<br />Contracts:
<br />Up to $250,000
<br />All Other:
<br />Up to $250,000
<br />Public Works
<br />Contracts:
<br />>$50,000-$250,000
<br />All Other:
<br />>$10,000-$50,000
<br />Public Works
<br />Contracts:
<br />>$250,000
<br />All Other:
<br />>$50,000
<br />No Change
<br />City Manager Contracting Authority
<br />Staff publishes a quarterly report of all contracts issued by the City Manager in excess of
<br />$500, as required by SAMC 2-804, to ensure full transparency and accountability. The
<br />quarterly report includes vendor name, issuing department, and description of items or
<br />services, and amount of the contract. The only recommended change to the quarterly
<br />report is to increase the reporting threshold from $500 to $1,000.
<br />Agenda process time is the primary reason behind the recommended change to the City
<br />Manager’s contract authority. Departments must submit proposed City Council staff
<br />reports two weeks prior to the City Council meeting, then execution of City Council
<br />approved contracts is coordinated with the Mayor’s schedule. The proposed ordinance
<br />would increase efficiency, reduce staff time, and allow the City Manager to issue small
<br />contracts up to three weeks faster.
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