Item 11 - Joint Agreement with OC for the 800MHz Countywide Coordinated Communications System (CCCS)

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Attachment A - Joint Agreement for 800 MHz CCCS Page 8 of 83 • Resolving operational policy or fiscal matter disputes of Partner Agencies. • Addressing System facilities development • Reviewing and approving modification and enhancement plans • Approving contract pricing changes • Approving Annual System Operational Budget and Cost Sharing Allocations. • Approving 10 year capital plans and allocation of Reserve Fund for required upgrades. • Approving New Partner Agencies. • Approving Sponsored Agencies. 3.0 MEMBERS TO THE SYSTEM Members are all agencies authorized by the Governance Committee to use the system and who have signed this agreement. 3.1 Lead Agency The lead agency is designated to be the Orange County Sheriff's Department Technology Division and will manage, maintain, and enhance the system. Lead Agency is responsible for System Administration as outlined in Section 4 below. 3.2 Partner Agencies Partner Agencies are authorized subscribers to the System who have signed this Joint Agreement or added as New Partner Agencies via the process outlined in 3.2.1 below. Partner agencies agree to share in the System Operational Costs and System Maintenance Costs as outlined in Section 5 below. 3.2.1 New Partner Agencies Agencies that wish to become an authorized subscriber to the System may be added as a New Partner Agency via the following steps: 1) The prospective New Partner Agency submits an official request, in writing, to the Lead Agency requesting to join as a Partner Agency. 2) Lead Agency gathers additional information from requesting New Partner Agency to determine the feasibility of the request and the potential impact on the System operation and the existing Members. 3) The Lead Agency processes the request to obtain approval. 4) Lead Agency presents the request to the Governance Committee along with previous approvals from appropriate Governing Authorities. Governance Committee will determine final approval or denial of the request. 5) Once all approvals have been obtained, requesting New Partner Agency will execute a copy of this agreement along with the associated New Partner Agency forms identified in Attachment B. 6) The approved New Partner Agency will purchase necessary radio equipment and arrange to pay associated New Partner Agency costs described in in 5.2 below.