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Attachment A - Joint Agreement for 800 MHz CCCS Page 14 of 83 <br />5.2.1 System Operational Costs <br />All Partner Agencies shall contribute to the System Operational Costs via the Systems <br />Operations Budget and administered as described in section 5.3 below. <br />5.2.2 System Entry Fees/Upgrade Fees <br />Some Partner Agencies must pay System Entry Fees when they enter/register a radio into <br />the System for activation based on the System Entry Fee established by the Governance <br />Committee. The Lead Agency shall submit their recommendation of the System Entry <br />Fees for Governance Committee approval at the same time the System Operations Budget <br />(Section 5.3) is submitted for approval annually. <br />The System Entry Fees are necessary to recoup/offset costs that were required during the <br />previous System upgrade Partner Agencies that financially contributed to the previous <br />System Upgrade are not required to pay System Entry Fees. Legacy Partner Agencies <br />that are not required to pay System Entry Fees are listed in attachment C. Partner <br />Agencies not listed in attachment C and any New Partner Agencies are required to pay <br />the System Entry Fee for each radio they add to the System. <br />System Entry Fees are billed on a per radio basis. The Lead Agency shall invoice the <br />Partner Agency or New Partner Agency for any System Entry Fees at the approved per <br />radio rate when a new radio is entered into the System on behalf of that Partner or New <br />Partner. <br />System Entry fees shall be deposited into the Reserve Fund as outlined in section 5.6 <br />below. <br />Over -the -air upgrade programming of radio equipment will not be charged and limited to <br />two annually per Member Agency. Any additional upgrades past the two annually will <br />incur a cost. <br />5.2.3 Miscellaneous Rates and fees <br />As stated in 5.1 above, the Governance Committee has authority to set rates and fees as <br />necessary. The Lead Agency may charge Partner Agencies and New Partner Agencies <br />via invoice. Partner Agencies shall pay invoice within thirty (60) days of the date of the <br />invoice. <br />Governance Committee shall set any Miscellaneous Rates and Fees annually. Lead <br />Agency shall submit their recommendation for Miscellaneous Rates and Fees at the same <br />time they submit the System Operations Budget (Section 5.3) for approval. <br />5.2.4 Mutual Aid Agencies <br />Mutual Aid Agencies are not authorized to use the System for day-to-day <br />communications but are limited to use of the System only when providing emergency <br />assistance to Partner Agencies. As such, Mutual Aid Agencies are not included in the <br />System Operations cost share calculations or System Entry Fees. Mutual Aid Agency <br />equipment and programming costs will be the responsibility of the Mutual Aid Agency. <br />14 <br />