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Attachment A - .Joint Agreement for 800 MHz CCCS <br />Page 13 of 83 <br />security breach. If appropriate, the Lead Agency shall inform the Governance Committee of any <br />reported breach and steps taken to remediate. <br />4.6 Maintenance & Service Contracts <br />Within approved and adopted budget, the Lead Agency is authorized to enter into contracts with <br />vendors as needed for the ongoing execution of this agreement. Such contracts include, but are <br />not limited to, the purchase or lease of equipment, installation of equipment, service and/or <br />maintenance of equipment, and System upgrades. All contracts shall comply with applicable law <br />and purchasing policies and guidelines. Appropriate shared costs will be included in System <br />Operational Costs cost -sharing allocation. The Lead Agency shall negotiate and enter into <br />contracts with vendors as intended in this agreement and shall make payments due and payable <br />under such contracts on behalf of the parties. <br />The Lead Agency will serve as an administrative liaison between the other Member Agencies and <br />the contracted vendors. <br />4.7 System Standard Operating Procedures <br />The Lead Agency is responsible for the development and maintenance of the Standard Operating <br />Procedures ("SOP") (Attachment E) for the system. The Lead Agency shall coordinate with <br />System Users, including but not limited to Law Enforcement, Fire Services, Marine Safety, and <br />Public Works in developing and updating the SOP. The SOP, and any amendments to the SOP, <br />must be approved by the Governance Committee. All Member Agencies must follow the SOP <br />and any amendments to the SOP once approved by the Governance Committee. <br />4.8 Partner Agency Operational Policies and Procedures <br />Member Agencies must inform the Lead Agency of any changes to their operational policy or <br />procedures, in writing and prior to any implementation of such changes, if the change of <br />operational policy or procedure affects or may affect the System. The Lead Agency will work <br />with Member Agencies to ensure that operational policies and procedures are compatible with the <br />System. The Lead Agency shall work collaboratively with Member Agencies to settle any <br />disputes regarding Member Agency Operational Policies and Procedures. The Lead Agency shall <br />bring any dispute to Member Agency Operational Policies and Procedures to the Governance <br />Committee for review and resolution if a dispute cannot be resolved between the Lead Agency <br />and the Member Agency. <br />5.0 FINANCIAL ADMINISTRATION <br />5.1 Governance Committee Financial Authority <br />The Governance Committee shall have the authority to allocate available budgeted funds as they <br />deem appropriate for the operation, maintenance, and management of the system. Governance <br />Committee has the authority to approve the System Operations Budget, set rates and fees, and <br />approve use of the Reserve Fund for necessary expenditures and upgrades. Governance <br />Committee has the authority to approve capital expenditure funding and approved sources of the <br />reserve fund. <br />5.2 Partner Agencies Financial Obligations <br />Partner Agencies and New Partner Agencies are responsible for certain financial <br />obligations including, but not limited to, the following. <br />13 <br />