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Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022 <br />Miscellaneous Fees Resolution specific to Film Permits and Park Facility Permits <br />January 18, 2022 <br />Page 3 <br />2 <br />3 <br />3 <br />4 <br />with an expected attendance of 2,000 people would require eight police officers and a <br />police sergeant. However, if the event organizer were to increase the number of private <br />security guards, the number of required police officers might be less than eight. <br />7. CITY COUCIL INPUT: Consider making fees less cost prohibitive for smaller events <br />that do not warrant police officers. <br />ANSWER: The City Council adopted the Fiscal Year 2021-22 Miscellaneous Fees <br />Schedule specific to Land Use Certificates and Special Events on June 1, <br />2021. Generally, events with less than 500 people do not require police officers, provided <br />they have their own certified private security guards. Typically, one security guard per <br />each 50 to 100 persons in attendance will suffice unless additional security is required to <br />monitor entry/exits/high value equipment or displays. Additional security guards and/or a <br />security guard supervisor may be required depending on the nature of the event. <br />8. CITY COUCIL INPUT: Reach out to groups that previously held cultural events in the <br />City of Santa Ana but then left for another city. <br />ANSWER: City staff is not aware of any previously held cultural events held in the City <br />of Santa Ana but then left for another city due to application complications, etc. <br />9. CITY COUCIL INPUT: Consider an exempt category for low-key events that are <br />coordinated at the last minute. <br />ANSWER: The reason the City does not consider an exempt category for low-key events <br />that are coordinated at the last minute is due to multiple agencies review timelines (i.e. <br />fire needs 10 working days; health agency needs one month, etc.). <br /> <br />10. CITY COUCIL INPUT: Consider creating a flow chart of the permit process. <br />ANSWER: A flow chart might be confusing to the applicant due to multiple variables of <br />each event. A checklist attached to the application provides information to assist the <br />applicant through the permit process. <br />11. CITY COUNCIL QUESTION: How, in the future, is this policy going to allow events <br />on short notice due to the 90-day minimum requirement for Major events? <br />ANSWER: Three months is the minimal amount for a large-scale event; it can be a safety <br />concern if we do not have sufficient time to evaluate details of an event. <br />12. CITY COUNCIL QUESTION: Why did the application timeline increase from 30 days <br />in advance to 45 days for moderate and minor events?