Item 33 - Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022 Misc. Fees to Film/Park Fac. Permits

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Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022 Miscellaneous Fees Resolution specific to Film Permits and Park Facility Permits January 18, 2022 Page 4 2 3 3 4 ANSWER: An extra fifteen days provides time to review information submitted by an applicant, such as insurance requirements, health department documentation, etc. Proposed Events Permit Policy The proposed Events Permit Policy (Exhibit 1) does not include any updates post the November 16, 2021 City Council meeting. Reservation permits are not required for use of City outdoor facilities for all gatherings with 40 or less people (SAMC Section 31- 3.) Unreserved outdoor athletics facilities, park facilities, and open space areas are available for drop-in use by private parties on a first- come, first-served basis. Reservations have priority over drop-in/walk-on activities. Drop- in use may be limited to accommodate maintenance needs of the turf on all fields. Stadium fields and lighted sports fields are not available for drop-in activities. Examples of Drop-In activities includes a group of friends playing basketball or a family playing soccer. These are not an organized use of fields or courts, such as officiated games, uniformed teams, organized team practices, or activities offered or associated with a for profit or nonprofit organization; which would require an approved reservation. Proposed Miscellaneous Fees for Film Permits and Park Facility Permits On September 15, 2020, the City Council received and approved the Parks, Recreation and Community Services Agency (PRCSA) Service and Financial Sustainability Study. Through the action of receiving and approving the study, and a strategy for implementation of recommendations, the City Council accepted the use of the tools, methods, and strategies the PRCSA requires to sustain itself for the long term. On November 17, 2020, the City Council adopted Resolution 2020-083 approving a cost recovery policy (Policy) for the PRCSA. On June 1, 2021, the City Council adopted Resolution 2021-027 establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 2021-22, including fees for Parks, Recreation and Community Services such as recreation programs fees, zoo education program fees, and event permit fees. Determining amendments to Fiscal Year 2021-22 Miscellaneous Fees specific to film permits and parks facility permits included the following considerations: PRCSA Cost Recovery Policy Group structure (resident, non-resident) Implementing best practices The proposed resolution for fee amendments intends only to address fees directly associated with Film Permits and Parks Facility Permits as follows: