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Microsoft Excel that can be edited and updated by City staff to accommodate changes in <br />the organization or changes in cost. <br />Prepare a final report and provide five bound copies, one unbound copy, and a single <br />Microsoft Excel and PDF file of the Full Cost Recovery Plan that can be made available <br />to City staff. Models, tables and graphs should be provided in Microsoft Excel. Any Cost <br />Allocation Model revisions developed shall also be made available to the City in <br />Microsoft Excel and PDF formats, providing the ability to add, delete and/or update <br />information as needed.. <br />J. Provide a computer Based model in Microsoft Excel for adjusting these fees and charges <br />for the City's current and future needs and provide the City with an elcetroonic copy of the <br />final comprehensive study, including related schedules and cost documentation in a <br />format that can be edited and updated by City sty to accommodate changes in the <br />organization or changes in costs. <br />K. Consult with City staff should the need arise to defend the Cost Allocation Plan as a <br />result of audits or other challenges. <br />L. Identification of an appropriate agency to review the Cost Allocations Plan, and establish a <br />process for obtaining the approvals, <br />,P, oi!eet tmgUlle_and-Pr%G s <br />It is critical that the FY 16/17 Cost Allocation Plan is completed, submitted, and accepted by <br />local funding agencies at earliest possible date, not to exceed the end of the current fiscal year of <br />June 30, 2017. In subsequent years, preparation of the Cost Allocation Plan, shall be, prepared <br />following the close of books for the previous fiscal year (approximated tisneframe of December). <br />The Consultant shall provide a project schedule that outlines individual tasks, milestoues, <br />and deliverables, Any major change to the project schedule must bo approved by the, City. <br />Provide a description of the project budget itemized according to the Finn's proposed <br />tinrioline and broken into each service of phase of work, such a.9 t'ne planning, <br />development, and/or implementation phase. <br />Fees for subsequent years to update the Plan of Fees should the City choose to continue <br />service. <br />City of Santa Ana RFP l8-E}23 <br />Page Al-3 <br />