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(2) 1 N TE FAAA, Crd, UNTI) ALLQCA1JJ2N,5J1J.DY <br />The following additional'work will be added at the City's discretion. Proposers must confirm <br />that they are able to perform this type of work and allocate an estimated 175 hours in their Pee <br />Proposal. A detailed Scope of Work and negotiated fee will be established prior to the Notice to <br />Proceed. <br />Scan,,,_ ee o#' Work <br />'Me City of Santa Ana Public Works Agency (PWA) is requesdrig proposals from qualified firms <br />for an Internal Service fund Allocation Study of its Administrative Services Division (Division). <br />The Division budget is characterized as an Internal Service Fund. Rates are currently set each <br />year leased on a historical assessment of services provided to other PWA departments. The <br />purpose of this study is to ensures that the annual assessment accurately and equitably allocates <br />the true costs of the Division programs and services. <br />The results of this study will be used in preparing the Division's FY 2019/20 budget. It is <br />expected that the experience and expertise of the selected Consultant on this subject matter will <br />inform the final project deliverables. It is also expected that all recommendations of the selected <br />Consultant will be consistent with any governing laws and regulations, including, but not limited <br />to, the Federal Office of Management and Budget. At minimum, the following deliverables must <br />be provided: <br />• Review of the Division's programs and services provided to PWA. <br />• Identify all interagency customers. <br />• Determine the bases for allocating costs. <br />• Prepare a cost allocation methodology far distributing annual costs to all inter -agency <br />customers. <br />r Calculate Division Internal Services Rate that can be used in support of the Engineering <br />Services Indirect Cost Rates for reimbursement of grants. <br />s Recommend Best Management Practice guidelines related to: <br />- Annual reconciliation of actual costs for services rendered <br />Cost recovery proceeds in excess of actual costs <br />-- Schedule for follow-up Internal Service Fund Allocation shies <br />City of Santa Ana RAP 18-023 <br />Page Al -4 <br />