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Public Works Agency <br />www.santa-ana.org/pw <br />Item # 12 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />November 16, 2021 <br />TOPIC: Contract Amendment for Asphalt Pothole Repair <br />AGENDA TITLE <br />Amend Purchase Order Contract with All American Asphalt to Increase the Annual <br />Amount by $147,800 for Asphalt Pothole Repair (Specification No. 18-092) (Non-General <br />Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to the Purchase Order Contract <br />with All American Asphalt for asphalt pothole repair, to increase the annual amount by <br />$147,800, for a total annual amount not to exceed $697,800, for the remaining term of <br />the agreement ending on November 30, 2021, with two optional one-year renewal options <br />exercisable by the City Manager and City Attorney, subject to non-substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency’s Maintenance Services Division is responsible for maintaining <br />approximately 400 miles of roadway within the City of Santa Ana. Services provided <br />under the asphalt pothole repair contract include the repair of potholes and the repair of <br />small damaged pavement areas with asphalt overlay. The contract also provides for <br />sidewalk asphalt ramping to reduce risks to pedestrians. <br />On November 20, 2018, the City Council awarded a contract to All American Asphalt for <br />an annual amount not to exceed $550,000 to perform the services mentioned above. In <br />keeping with Council’s directives to provide responsive services to the public, staff <br />recommends increasing the contract amount by $147,800 annually to ensure sufficient <br />funds are available to perform necessary street repairs resulting from increased number <br />of service requests. The additional budget will also help to avoid deferring pothole repairs <br />due to the inability to perform subsequent street repairs. <br />All American Asphalt has provided services to the Public Works Engineering Division for <br />several years and most recently completed the following Capital Improvement Projects <br />(CIP):