Item 15 - Fountain Maintenance Services Agreement

Home Browse Search

Parks, Recreation, and Community Services www.santa-ana.org/parks fl Item # 15 or City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report November 16, 2021 TOPIC: Fountain Maintenance Services Agreement AGENDA TITLE: Approve an Agreement with Service First Contractors Network dba Service First for Fountain Maintenance Services located at the Downtown Civic Center, including Plaza of the Fountains (3 Fountains), Plaza of the Sun (1 Fountain), Sasscer Park (1 Fountain), 2nd Street Mall (1 Fountain) and the Santa Ana Regional Transportation Center (1 Fountain) (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Service First Contractors Network dba Service First to provide fountain maintenance services in an annual amount not to exceed $106,170, which includes a 20% contingency, for a term from January 1, 2022 through December 31, 2023, with two, one-year renewal options for a total amount not to exceed $424,680, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION Through the Civic Center Authority joint powers agreement with the County of Orange, the City of Santa Ana, Parks, Recreation and Community Services Agency (PRCSA) is responsible for providing grounds maintenance services in the Santa Ana Civic Center. As part of the services, there is routine maintenance of the fountains located in the Downtown Civic Center, including Plaza of the Fountains (3), Plaza of the Sun (1), Sasscer Park (1), 2nd Street Mall fountain (1) and the Santa Ana Regional Transportation Center (1). On September 13, 2021, a Request for Proposals (RFPs) was issued to companies to solicit proposals from fountain maintenance vendors to service our Downtown and Civic Center fountains. A summary of the proposal invitations and proposals received is as follows: 472 Vendors were notified 31 Santa Ana vendor was notified