Item 18 - Agreements for On -Call Right -of -Way Specialty Services

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N We understand the City is seeking a professional real estate consultant to provide comprehensive right-of-way acquisition and relocation services for its Capital Improvement Program. Funding for these projects will involve a combination of local, state and federal funding and applicable regulations and policies. Monument is a leader in right-of-way consulting services in California with an emphasis on capital improvement projects for cities, counties and local agencies. We have an extensive understanding of the Citys requirements, having provided acquisition and relocation services for the City of Santa Ana and similar projects for other local agencies in Orange County. Monument provides project management and right-of-way services for state and federally funded projects, and we are experts in the requirements of the Caltrans Right of Way Manual, including funding applications, acquisition and relocation procedures, utility coordination, right-of-way certification and all other requirements of the Local Assistance Procedures Manual. Over the past 25 years, Monumentis principals and management team have led right-of-way programs for hundreds of water, flood, utility, highway, bridge, road improvement and transit projects throughout California. These projects include both design -bid -build and design -build, each requiring a unique, customized right-of-way implementation plan based on the project objectives and desired outcomes. SCOPE OF WORK Monument has direct experience performing all services outlined in the City-s RFP, which will require compliance with all applicable state and federal guidelines to ensure funding is never compromised. Further, Monument is well versed in the Caltrans Right of Way Manual and FHWA requirements applicable to on -system projects. All right-of-way services performed on the City projects will comply with federal, state and local laws and regulations as referenced in the Project Understanding section. As such, Monument has prepared the following Scope of Work to deliver the requested services for this project. Project Management MonumentLs Project Manager, Daniela Borbe, has an in-depth understanding of the right-of-way process, applicable policies and regulations, an ability to comprehend both the dbig picture -and the project details, superior problem -solving and communication skills, creative thinking and adaptability. She possess these qualities and ensures quality control and timely execution of the project. As she has exhibited on past projects for the City of Santa Ana, she will work closely with City staff and the engineering team in performing the required real estate services, and establish work processes to manage and coordinate right-of-way activities to ensure that deliverables meet quality standards. Daniela will work with City staff to anticipate potential issues, resolve problems, recommend solutions, and ensure the project schedule is adhered to by the team. For the City[s project, we anticipate following tasks: - Participate in a Right -of -Way Kick Off meeting with the City and design consultant to ensure design, appraisal and right-of-way impacts are coordinated and on schedule, establish lines of communication, project reporting requirements, as well as listen to the Cityis concerns and address any issues that may arise. - Schedule regular meetings with the City and Project Team to ensure that project deliverables stay on schedule and within budget. Participate in project and public meetings, as required. Provide oversight for all right-of-way acquisition and relocation activities to ensure timely and accurate performance of real estate activities. - Coordinate with design engineers and surveyors in the performance of right-of-way engineering. - Prepare and deliver written progress status reports for cases, updates to other City consultants on schedule and cost updates, as required. Manage and maintain quality control program