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<br />to ensure compliance with City and Monument
<br />requirements. Our QA/QC Manager will conduct
<br />weekly reviews of the project reporting to ensure
<br />compliance with City and regulatory requirements.
<br />Provide general consulting services to City staff and
<br />their consultants on matters relating to appraisals,
<br />appraisal reviews, environmental assessments,
<br />acquisitions, relocation assistance, property
<br />management, title and closing services and policy
<br />implementation.
<br />Implement and comply with Uniform Act guidelines,
<br />State and Federal laws, Caltrans Local Assistance
<br />Program Guidelines, Caltrans Local Assistance
<br />Procedures Manual and the Caltrans Right of Way
<br />Manual (as necessary).
<br />Develop all necessary acquisition and relocation
<br />formats for use on the project, including appraisal
<br />notices, offer letters, appraisal statements, acquisition
<br />brochures, agreements, contracts, deeds, relocation
<br />notifications and claim forms, in a format acceptable
<br />to the City and the City-s counsel.
<br />Right -of -Way Acquisition
<br />Monument performs negotiations for voluntary and
<br />involuntary acquisitions with a hands-on approach
<br />knowing the sensitivity involved. We comply with all
<br />applicable laws and regulations including the Uniform
<br />Relocation Assistance and Real Property Acquisition
<br />Policies Act of 1970 or Title 25, California Code of
<br />Regulations, and its amendments. Utilizing our team of
<br />bilingual agents, we establish trusted relationships with
<br />the property owners to ensure a smooth transaction
<br />while ethically representing the City.
<br />Preparation of Offer Package. Monuments Project
<br />Manager will complete a thorough review of both the
<br />appraisal and the appraisal review, as well as the title
<br />report and underlying documents, vesting information,
<br />and other relevant documents for the preparation of the
<br />City's purchase offer packages. Each offer package will
<br />contain the City's written offer letter, Appraisal Summary
<br />Statement, Statement of Just Compensation, acquisition
<br />brochure, proposed Right -of -Way Contract and deeds,
<br />Title VI, if applicable, and an itemized list of Improvements
<br />Pertaining to the Realty, if applicable. Before submitting
<br />offer packages to the City for approval, Monument's QA/
<br />QC Manager will perform a comprehensive review to
<br />ensure all documents contained in the package comply
<br />with required laws and regulations and meet the City-s
<br />quality standards.
<br />Negotiations. Monuments Acquisition Agent will
<br />contact the property owner(s) and, if possible, meet
<br />with the owner in person at a convenient location
<br />to present the City's offer within two (2) weeks after
<br />receipt of the approved appraisal and determination
<br />of just compensation by the City. During this meeting,
<br />the agent will discuss the project, explain the property
<br />rights affecting the property, review the proposed project
<br />design, present the offer to purchase, review the salient
<br />information in the appraisal report, review the terms
<br />of the ROW Contract and answers any questions or
<br />concerns the owner may have concerning the process.
<br />An informational brochure explaining the acquisition
<br />process will also be provided. Immediately following this
<br />meeting, the Acquisition Agent will notify the Relocation
<br />Agent of the initiation of negotiations and if relocation will
<br />be required.
<br />Owners will be given reasonable opportunity to consider
<br />offers, present materials they believe are relevant to
<br />determining propertyvalues, and suggest modifications in
<br />the proposed terms and conditions of the purchase. Every
<br />reasonable effort will be made to acquire the necessary
<br />real property rights expeditiously through negotiations.
<br />The Acquisition Agent will proactively communicate
<br />with the property owner on a regular basis, meet in
<br />person when necessary, and respond to any questions,
<br />concerns or clarifications requested by the property
<br />owner. The Acquisition Agent will establish a file and
<br />maintain a parcel diary/log to record all communications
<br />with the property owner and/or the property owner s
<br />representative. If an amicable agreement is reached with
<br />the property owner, the Acquisition Agent will prepare a
<br />memorandum transmitting the owner s signed agreement
<br />and executed deeds to sell the property, for review
<br />and approval by the City. Upon the Citys acceptance,
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