Item 13 - SR-55/Ritchey Street Water Improvements

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SR-55/Ritchey Water Improvement Project Construction Management & Inspection Services In addition to those found in section D.2., the following table further defines the subtasks and their deliverables. 4 Local Assistance Documentation/Funding Contract Management Requirements 6 Project Changes & Construction Change Management 7 Communication & Correspondence 8 Construction Progress Reports 9 Schedule Monitoring 10 Progress Payment Monitoring 11 Third Party Coordination 14 Progress/Coordination Meetings 13 Environmental & Cultural Mon itori ng/Coord ination 15 Submittal/RFI Review To provide separation of individual Contract costs. Track and log all CM Team hours and costs according to construction contract number. Review of proposed changes to the project, maintenance of as -built drawings and specs; evaluation of changes, tracking of all changes on the project, including but not limited to Design Revisions, RFC, Field Memos, CO, etc. Facilitation of effective communication among all stakeholders on behalf of the owners and the monitoring and tracking of official responses, and project directory. Generation and review of construction progress reports (Monthly/Weekly) & non -inspection staff daily reports • Monthly CM Team invoice to be organized in a construction contract specific manner. • Perform quantity and cost analysis as required for negotiation of change orders • Prepare Change order documentation • Tracking logs of all project correspondence • Communication flowchart • Monthly construction Progress report Review of baseline schedule, review and monitor monthly schedule updates for logic, durations, resource changes. • Prepare schedule review comments. Review and maintain as constructed schedule and updated monthly, generation of WSWD. Review of Three Week Look i • Monthly review of contractor's schedule updates and provide a summary with schedule status Ahead schedules. • Monitor and provide comments regarding utility/3rd party coordination with various utility companies/3rd parties and the Contractor Review and monitor contractor's projected and actual costs, preparation of progress payment recommendations, • Contractor's certified application for payment including payment meetings with the contractor. Preliminary tracking, Stop Notices tracking, review of contractor as- • Progress payment request documents suitable for approval builts. Evaluation and confirmation that costs/schedule of T&M Tickets are reasonable. • Quantity sheets Utility (Water, Gas, Sewer, Electric, etc.), Caltrans, County, etc., coordination, other owner Contractor coordination • Coordinate schedule with utility companies (Not public or environmental stakeholders, refer to other cost codes) • Provide correspondence logs with utility companies Conduct and facilitate weekly progress meetings, generate agenda, minutes, scheduling parties as needed. • Agenda with status of open items from previous meetings • Meeting minutes, for review, with action items noted • Amended meeting minutes, if required • Submittal, Issues log, Change Order log and RFI and RFQworking logs Verification of applicable environmental permits have been acquired and are current, management that they have • Contractor(s)' SWPPP monitoring reports been renewed as needed; coordination with archeologist/ paleontologist or biologist. SWPPP inspection, REAPS, BMPs. • Documentation of site conditions kept in project file for the record. Monitoring and coordinating the submittal/RFI workflow process. Review of submittals and verify they are in compliance with contract specifications or other regulatory requirements. Review of RFIs are reasonable and understandable. • Review submittals for general compliance with the specification and forward to designer for review • Copy of all approval letters, approved working drawings, submittals and final submittal log • Comprehensive log of all outstanding RFIs and their status • Prepare responses to RFI's related construction issues • Transmit design related RFI's to design engineer • Conduct meetings with the Contractor and other parties as needed to discuss and resolve RFI's 16 I Document Management Electronic and hardy copy (if applicable) management of all project records involved in the construction of the project. • Comprehensive logs of all documents in the project files Scanned and filed in appropriate categories. Updating statuses/BIC for RFI, Submittal, and other pertinent document • RFI, Submittal, and other pertinent Tracking logs and status updates type in logs, updating correspondence log. • Automated reminders & updates for Review due dates • Update/maintain electronic and hardcopy files 17 Review Certified Payroll Records Verification of certified payroll reports are in conformance with contract provisions and state/federal laws. Review of • Review comments part of monthly pay application statement of compliance, spot-check wages, and notification of discrepancies, conduct interviews. Verify CPR's • Labor Compliance interview records uploaded to DIR website 18 Inspection - Field Monitor, evaluate, approve, reject contractor's work in accordance with contract provisions and state/federal • Compliance with all aspects of this construction contract by continuously monitoring, evaluating, regulations and QA manual. Take progress photographs, videos, and field measurements for compliance. Evaluation approving or rejecting the contractor's work in accordance with the approved construction contract and coordination of temporary traffic control, including signal timing as necessary to ensure the safe and efficient • Verify field measurements for compliance handling of traffic through/near project site with local agency traffic engineers. Monitor Contractor's safety program. 19 Inspection - Documentation Inspector's daily report, maintain as -built plans, review and update construction schedule, review/coordination of • Inspection Daily Reports materials, testing laboratory, source inspection, and maintain project records, label photographs/videos, manpower • Reclined plans (This set will be in addition to the contractors marked up set of contract drawings) and equipment log tracking. • Quantity calculations for progress payments • Copies of safety issues discussed during contractor's tailgate meetings Berg & Associates, Inc. 20