SR-55/Ritchey Water Improvement Project
<br />Construction Management & Inspection Services
<br />In addition to those found in section D.2., the following table further defines the subtasks and their deliverables.
<br />4 Local Assistance
<br />Documentation/Funding Contract
<br />Management Requirements
<br />6 Project Changes & Construction Change
<br />Management
<br />7 Communication & Correspondence
<br />8 Construction Progress Reports
<br />9 Schedule Monitoring
<br />10 Progress Payment Monitoring
<br />11 Third Party Coordination
<br />14 Progress/Coordination Meetings
<br />13 Environmental & Cultural
<br />Mon itori ng/Coord ination
<br />15 Submittal/RFI Review
<br />To provide separation of individual Contract costs. Track and log all CM Team hours and costs according to
<br />construction contract number.
<br />Review of proposed changes to the project, maintenance of as -built drawings and specs; evaluation of changes,
<br />tracking of all changes on the project, including but not limited to Design Revisions, RFC, Field Memos, CO, etc.
<br />Facilitation of effective communication among all stakeholders on behalf of the owners and the monitoring and
<br />tracking of official responses, and project directory.
<br />Generation and review of construction progress reports (Monthly/Weekly) & non -inspection staff daily reports
<br />• Monthly CM Team invoice to be organized in a construction contract specific manner.
<br />• Perform quantity and cost analysis as required for negotiation of change orders
<br />• Prepare Change order documentation
<br />• Tracking logs of all project correspondence
<br />• Communication flowchart
<br />• Monthly construction Progress report
<br />Review of baseline schedule, review and monitor monthly schedule updates for logic, durations, resource changes. • Prepare schedule review comments.
<br />Review and maintain as constructed schedule and updated monthly, generation of WSWD. Review of Three Week Look i • Monthly review of contractor's schedule updates and provide a summary with schedule status
<br />Ahead schedules. • Monitor and provide comments regarding utility/3rd party coordination with various utility
<br />companies/3rd parties and the Contractor
<br />Review and monitor contractor's projected and actual costs, preparation of progress payment recommendations,
<br />• Contractor's certified application for payment
<br />including payment meetings with the contractor. Preliminary tracking, Stop Notices tracking, review of contractor as-
<br />• Progress payment request documents suitable for approval
<br />builts. Evaluation and confirmation that costs/schedule of T&M Tickets are reasonable.
<br />• Quantity sheets
<br />Utility (Water, Gas, Sewer, Electric, etc.), Caltrans, County, etc., coordination, other owner Contractor coordination
<br />• Coordinate schedule with utility companies
<br />(Not public or environmental stakeholders, refer to other cost codes)
<br />• Provide correspondence logs with utility companies
<br />Conduct and facilitate weekly progress meetings, generate agenda, minutes, scheduling parties as needed. • Agenda with status of open items from previous meetings
<br />• Meeting minutes, for review, with action items noted
<br />• Amended meeting minutes, if required
<br />• Submittal, Issues log, Change Order log and RFI and RFQworking logs
<br />Verification of applicable environmental permits have been acquired and are current, management that they have • Contractor(s)' SWPPP monitoring reports
<br />been renewed as needed; coordination with archeologist/ paleontologist or biologist. SWPPP inspection, REAPS, BMPs. • Documentation of site conditions kept in project file for the record.
<br />Monitoring and coordinating the submittal/RFI workflow process. Review of submittals and verify they are in
<br />compliance with contract specifications or other regulatory requirements. Review of RFIs are reasonable and
<br />understandable.
<br />• Review submittals for general compliance with the specification and forward to designer for review
<br />• Copy of all approval letters, approved working drawings, submittals and final submittal log
<br />• Comprehensive log of all outstanding RFIs and their status
<br />• Prepare responses to RFI's related construction issues
<br />• Transmit design related RFI's to design engineer
<br />• Conduct meetings with the Contractor and other parties as needed to discuss and resolve RFI's
<br />16 I Document Management Electronic and hardy copy (if applicable) management of all project records involved in the construction of the project. • Comprehensive logs of all documents in the project files
<br />Scanned and filed in appropriate categories. Updating statuses/BIC for RFI, Submittal, and other pertinent document • RFI, Submittal, and other pertinent Tracking logs and status updates
<br />type in logs, updating correspondence log. • Automated reminders & updates for Review due dates
<br />• Update/maintain electronic and hardcopy files
<br />17 Review Certified Payroll Records Verification of certified payroll reports are in conformance with contract provisions and state/federal laws. Review of • Review comments part of monthly pay application
<br />statement of compliance, spot-check wages, and notification of discrepancies, conduct interviews. Verify CPR's • Labor Compliance interview records
<br />uploaded to DIR website
<br />18 Inspection - Field Monitor, evaluate, approve, reject contractor's work in accordance with contract provisions and state/federal • Compliance with all aspects of this construction contract by continuously monitoring, evaluating,
<br />regulations and QA manual. Take progress photographs, videos, and field measurements for compliance. Evaluation approving or rejecting the contractor's work in accordance with the approved construction contract
<br />and coordination of temporary traffic control, including signal timing as necessary to ensure the safe and efficient • Verify field measurements for compliance
<br />handling of traffic through/near project site with local agency traffic engineers. Monitor Contractor's safety program.
<br />19 Inspection - Documentation Inspector's daily report, maintain as -built plans, review and update construction schedule, review/coordination of • Inspection Daily Reports
<br />materials, testing laboratory, source inspection, and maintain project records, label photographs/videos, manpower • Reclined plans (This set will be in addition to the contractors marked up set of contract drawings)
<br />and equipment log tracking. • Quantity calculations for progress payments
<br />• Copies of safety issues discussed during contractor's tailgate meetings
<br />Berg & Associates, Inc. 20
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