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Public Works Agency <br />www.santa-ana.org/pw <br />Item # 25 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />September 7, 2021 <br />TOPIC: Agreement with Seaside Ice, LLC <br />AGENDA TITLE <br />Approve an Agreement with Seaside Ice, LLC, dba Ice-America, in an Amount Not to <br />Exceed $875,204, for a Seasonal Ice Rink and Related Services (Revive Santa Ana <br />Program) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Seaside Ice, LLC, dba Ice- <br />America, for the installation and operation of a seasonal, portable ice rink and related <br />services, in an amount not to exceed $875,204, which includes the base amount of <br />$795,640 plus a contingency of $79,564, for a six-month term beginning September 7, <br />2021, and expiring March 6, 2022, subject to non-substantive changes approved by the <br />City Manager and City Attorney. <br />DISCUSSION <br />The American Rescue Plan is the latest COVID-19 stimulus package approved by the <br />U.S. Congress and includes the Coronavirus State and Local Fiscal Recovery Fund which <br />provides direct funding to local governments to, among other things, promote healthier <br />living environments, outdoor recreation, and socialization to mitigate the spread of <br />COVID-19 in disproportionately impacted communities. <br />To that end, the City of Santa Ana will host an outdoor, family-friendly winter event in the <br />Civic Center for Santa Ana residents and the surrounding community. The event will <br />feature an ice-skating rink, food, holiday décor, and seasonal activities during December <br />2021. Staff requests approval of an agreement with Seaside Ice, LLC, dba Ice-America <br />for the installation and operation of a seasonal, portable ice rink and additional related <br />services (Exhibit 1). Staff may use existing City contracts for support services such as <br />security and cleaning, and will seek City Council approval for those items in the future as <br />needed. <br />Seaside Ice, LLC, dba Ice-America, has provided ice rink services since 2008 and is the <br />exclusive distributor of the trademarked Ice-World aluminum ice rink system in the U.S.A. <br />and Canada. Because Ice-America is the sole supplier of the Ice-World aluminum ice rink <br />system locally, this agreement will be awarded through an exception to the Competitive <br />Bidding Process.