Item 32 - Redistricting Process for Ward Boundaries

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V. SCOPE OF SERVICES AND DELIVERABLES The City of Santa Ana seeks qualified firms, individuals or contractors that have expertise in: • Local jurisdiction electoral redistricting, primarily involving cities; • The Federal Voting Rights Act; • The California Voting Rights Act; • Mapping and balancing electoral districts; • Explaining complex topics to others who may be unfamiliar in the subject matter; • Presenting information in a public setting such as a City Council or community meeting; • Analyzing statistical, demographic, and census data, to support city staff, • Assisting City Council draw City Council district boundaries. Tasks and responsibilities of the selected consultant include: • Train the City Council in a public setting on the redistricting process, Federal Voting Rights Act, California Voting Rights Act, and other applicable election laws. • Assist and guide the process for the City Council selection of a preferred redistricting process led by either the City Council, a Committee, or a Commission. • Create a user-friendly digital interface that allows the City Council members and members of the public to draw their own district boundaries. The program should also guide the user in complying with all federal, state and local laws and requirements. • Lead a Multi-lingual (Spanish and Mandarin) Public Community Engagement Mapping Process • Evaluate the draft maps prepared by the City Council members and the public to determine whether they are population balanced and satisfy the requirements of the Voting Rights Acts. • Provide the training and digital interface in an objective, non -partisan informational manner, and not attempt to persuade the participants in any way. • Actively participate and present in all meetings, including community meetings and public hearings scheduled by the City that address the redistricting process. Meetings may be scheduled both virtually and in -person, as permitted by public health officials. • Assist with the preparation of staff reports and presentation materials for public hearings. • Upon receipt of the 2020 United States Census data, provide data summary files to the City Council and public, updating any digital interface previously used for demonstration and informational purposes. • Analyze whether the 2020 Census data requires modifications to the City of Santa Ana City Council districts. • If so, propose new district boundaries to the City Council based on feedback provided by the community and criteria set by the City Council that are population balanced and satisfy the requirements of the Voting Rights Acts. • Make modifications to the draft district boundary maps based on input from the City Council and community. • Be receptive to feedback and work effectively with the City Council, City Attorney's Office, and City staff. • Assist the City Council, City Attorney's Office, and City staff as may be required in all facets of developing and implementing the final district boundary map, including submission of maps to the Registrar of Voters. 6of9