Item 32 - Redistricting Process for Ward Boundaries

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The City reserves the right to cancel in part or in whole or amend this RFP, to extend the date responses are due, and/or to re -solicit this Request for Proposals. Additional conditions: • Late Proposals are not acceptable and will not be reviewed. • The City reserves the right to request, receive, and evaluate supplemental information and clarifications during its evaluation of Proposals and the City will conduct this process in a fair and impartial manner. • Incomplete Proposals or inaccurate information may be cause for disqualification. • All materials submitted to the City will become the property of the City and will not be returned. X. COST OF RESPONSE PREPARATION Issuance of this RFP does not commit the City to award an agreement or to pay any costs incurred in preparation of a Proposal or any response to this RFP. The City will make no reimbursement for any cost incurred by a prospective Consultant for the preparation of a response to this Request for Proposals. XI. CONSULTANT SELECTION PROCESS All proposals submitted by the required deadline will be reviewed for adequacy, completeness, content, project approach, qualifications and other criteria developed during the review process. The City Council Governance Sub Committee may invite consultants who have submitted proposals, which pass the initial review, for interviews approximately two weeks after submittal. The City reserves the right to conduct interviews of those consultants who pass the initial review or select a consultant without conducting interviews. The contract will be awarded to the Consultant deemed by the City to be the best qualified for the scope of work. Consultants are encouraged to elaborate on their qualifications, performance data, and staff expertise relevant to the proposed project. XII. PUBLIC RECORDS ACT All proposals submitted in response to this RFP become the property of the City and are subject to the requirements of the California Public Records Act (California Government Code Section 6250 et seq.) Once a successful proposal is identified or all proposals are rejected, all proposals shall be deemed public records. The proposer must identify in writing all copyrighted material, trade secrets, or other proprietary information the proposer claims are exempt from disclosure under the Public Records Act. Proposers claiming exemption must include the following statement in their proposal: The proposer agrees to indemnify and hold harmless the City, its officers, employees, and agents from any claims, liability, or damages against the City, and to defend any action brought against the City for proposer's refusal to disclose such material, trade secrets, or other proprietary information to any party. Failure of a proposer to include this statement and/or identify in writing the claimed exempt material shall be deemed a waiver of any exemption from disclosure under the Public Records Act. Requests to review proposal submissions will not be allowed until after a Staff Recommendation is made. 9of9