Laserfiche WebLink
<br />8.1.5 Fees for additional services (e.g. event staff, custodial, parking management, and <br />portable restrooms) <br /> <br />8.1.6 Additional event plans (e.g. event marketing, parking, security, crowd-control, <br />ticketing, waste management/recycling) <br /> <br />8.1.7 List of vendors, including names, addresses, contact information and business <br />license <br /> <br />8.1.8 Installation of temporary structures (e.g. bleachers, stages, fences, tents) <br /> <br />8.1.9 Additional requirements and City department approvals as identified by the City <br /> <br />8.1.10 Reservations may require additional program, facility, or maintenance personnel <br />due to the size or nature of the event. Full costs associated with the assigned city <br />staff apply. <br /> <br />8.1.11 Additionally, Police Services may be required depending on size of the event. <br />Respective police services fees will apply. <br /> <br />8.2 Camp/Clinic Permit Requirements <br />As space allows requests for camps and clinics will be considered following the completion <br />of the allocation schedule. Clinics and camps may not exceed 50 participants per field. <br />Exceptions granted upon written approval by the PRCSA. YSC organizations may host <br />one (1) clinic or camp per calendar year. <br /> <br />9.0 FEES, PAYMENTS, DEPOSITS, AND INSURANCE <br /> <br />9.1 Fees and Payments <br />The reservation fees referenced in this Policy for use of the athletics facilities shall be <br />pursuant to the City’s Miscellaneous Fee Schedule as adopted by the City Council. <br />Payment in full for athletic field permit is due 15 days prior to the reservation and failure <br />to pay is grounds for cancellation of permit. <br /> <br />9.2 Deposits <br />Applicants must pay a deposit at the time of application. Deposits will be refunded <br />following the event assuming all conditions set forth in the permit are fulfilled. <br />Reservation deposits will not be refunded until after the final reservation date. <br /> <br />9.3 Insurance <br />The City requires applicants to provide liability insurance for an activity/event. <br />Insurance requirements are determined based on the City’s risk assessment of the <br />activity/event. Insurance requirements vary by the type of event, facility, and number <br />of anticipated guests, and are subject to change without notice. Insurance <br />requirements must be fulfilled prior to approval of the application and proof of insurance <br />is required 30 calendar days or more prior to the event. <br /> <br />Exhibit A