Item 16 - Proposed Athletics Facility Reservation Policy

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6.1.4 No less than 70 percent of the organization’s participants must be Santa Ana residents in the following zip codes: 92701; 92702; 92703; 92704; 92705; 92706 92707; 92708. Addresses listed on the player documentation needed to verify the Santa Ana residency requirement. 6.1.5 Verification of an organization’s player residency is due no later than 30 calendar days prior to the scheduled activity/event reservation request. Player addresses with a post office box number are not accepted. PRCSA staff will verify player documentation. All determinations made by the PRCSA are final. 7.0 RESERVATION CALENDAR 7.1 Field/Court Allocations Athletics facilities will be provided in seasonal allocations to meet community needs for City programs and local youth sports organizations (Priority 1 and 2). Seasonal allocation schedule requests will be reviewed by PRCSA prior to the YSC regular meetings in October and March. The City will make the final field allocation determinations dependent upon which days, times, and fields are available for reservation based on other scheduled use, field capacity, and maintenance requirements. 7.2 Tournament Permit Requests Requests of Priority 1 and 2 organizations, for national championship caliber events must be submitted a minimum of 12 months in advance. Other tournament requests may be considered and approved during the seasonal allocation process. Limit of one Tournament Permit to be issued per organization per year. 7.3 Other Permit Requests Following the allocation of fields and courts for Priority 1 and 2 organizations, reservation requests will be accepted and processed on a first-come, first-served basis. The City will determine which days, times, and fields are available for reservation based on other scheduled use, field capacity, and maintenance requirements. 7.4 Requests to reserve a field or court must be received a minimum of 30 days prior to the scheduled activity/event. Requests received with less than 30 days’ notice will be accommodated as time and conditions allow. Upon receipt and review of all required documentation, City staff will confirm approval of the reservation in writing. 8.0 PERMIT REQUIREMENTS 8.1 As determined by the City, public and private events such as opening day ceremonies and national athletic events may require all of the following: 8.1.1 Special Event Permit 8.1.2 Additional liability insurance as determined by the City’s Risk Management 8.1.3 Hold Harmless Agreement and Certificate of Worker’s Compensation 8.1.4 Security services Exhibit A