Item 28 - Water Well, Pump, and Motor Rehabilitation and Repair Services

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Public Works Agency www.santa-ana.org/pw Item # 28 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: Water Well, Pump, and Motor Rehabilitation and Repair Services AGENDA TITLE Approve Agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC for Water Well, Pump and Motor Rehabilitation and Repair Services for a Total Amount Not to Exceed $3,250,000 for up to a Five -Year Term (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide water well, pump and motor rehabilitation and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $3,250,000, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency's Water Resources Division oversees and maintains the daily operations of the City's water and sanitary sewer systems. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District (MWD). The system has an average daily demand of 30 million gallons from its roughly 45,000 service connections. In order to meet customer demand, staff relies on water production equipment to be in proper working condition. When issues arise, it is typically more efficient and less intrusive to repair or rehabilitate the equipment rather than replace the affected components. Staff has determined that through rehabilitation, production wells can be restored to optimal working conditions, increasing water production efficiency and capacity. On April 28, 2021, the Public Works Agency issued Request for Proposals (RFP) 21-059 for contractors to provide sewer system repair services. The RFP was advertised on the City's online bid management and publication system with bids due on May 27, 2021.