Item 29 - On -Call HVAC Maintenance and Repair Services

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Due to the longstanding relations Allison Mechanical, Inc. has had with government entities since 1993, Allison Mechanical, Inc. has established office policies and procedures to effectively comply with all prevailing wage laws. We strictly adhere to the wages established by the Department of Relations, the journeyman/apprentice ratio, completion of requisite forms, and trust fund payments. Our approach to service the City of Santa Ana's specific equipment, subject to the City's specifications, would be as follows: Understanding of Scope of Services We shall furnish all materials, equipment, labor, supervision, and transportation necessary to provide HVAC preventative maintenance and repair services at locations listed and described herein. All parts, repairs and/or fluid changing will be done with parts and fluids that meet or exceed the manufacturer's specifications and requirements. All replacement parts will be new. All parts will be of original equipment manufacturer (OEM); substitutions will be permitted only with prior authorization from the City. All work done on HVAC systems will carry a one-year warranty on parts. We will dispose of used oil, fluids, and filters generated by its services, leaving the job site environmentally clean. All testing and maintenance services will be scheduled in advance with the City of Santa Ana. We will maintain service records on all maintenance and repairs and shall provide a copy of the service records to the City of Santa Ana. We will be able to respond to City's request for emergency repair work on a timely manner. We will respond to any emergency 24/7 and will be there within the 4 hours stated in the RFP. Anytime outside of business hours of 7AM and 5PM operation may be considered after hours/weekends. We will perform additional work as authorized. Such work will be based on rates for field services as listed herein. Our hourly rates schedule, which includes but not limited to, direct and indirect costs for labor, for staff per job classification, material, equipment rates, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by us only after discussed and authorized by the City projects manager or designee in writing. Prior to commencement of services, we will provide separate quotes, upon request by the City, which shall be approved by the City's Public Works Water Resources Division. We shall perform preventive maintenance on bi-annual basis in accordance with equipment application, and equipment operating hours that are recommended by each equipment manufacturer and location. This service is designed to optimize the reliability and efficiency of the equipment, extend the useful life of the City's equipment, and provide proactive indications of excessive wear and damage to HVAC systems before a catastrophic failure occurs during the next operating season. We will also provide recommendations for additional service(s) that will better enhance equipment performance. 4