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Public Works Agency <br />www.santa-ana.org/pw <br />Item # 43 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />August 17, 2021 <br />TOPIC: Exclusive Solid Waste Agreement <br />AGENDA TITLE <br />Hold a Public Hearing to Adopt a Resolution to Approve an Exclusive Agreement to <br />Athens Services for the Collection and Handling of Solid Waste for a Term of up to <br />Eighteen years and Authorize a Proposition 218 Process (General and Non-General <br />Funds) <br />RECOMMENDED ACTION <br />1. Hold a Public Hearing to adopt a resolution whereby the City Council awards a solid <br />waste exclusive agreement to Athens Services. <br />2. Award an exclusive agreement for solid waste collection and handling services to <br />Athens Services, subject to a Proposition 218 process, effective 30 days after Council <br />approval, for a service provision term of ten years commencing on July 1, 2022 and <br />expiring June 30, 2032, with a mutual option to extend for a period of five years, and <br />a City option to extend for a period of up to thirty-six months, subject to non- <br />substantive changes including clarification of sections 3.5 and 5.1.1 with respect to <br />payment of fees approved by the City Manager and City Attorney. <br />3. Authorize and direct staff to prepare all required documents necessary to proceed with <br />notification of proposed refuse rate adjustments in compliance with Proposition 218 <br />requirements, including, but not limited to, the following: <br />a) Prepare and mail proposed rate adjustment notices to all Santa Ana property <br />owners in compliance with Proposition 218 requirements at cost not to exceed <br />$100,000. <br />b) Schedule a public hearing at a future Council meeting, on or after September 21, <br />2021. <br />DISCUSSION <br />On March 24, 2020, the Public Works Agency released Request for Proposals (RFP) No. <br />20-097 for the Collection and Handling of Solid Waste Generated, Produced and/or <br />Accumulated in the City of Santa Ana. The scope of work included services for residential, <br />multi-family, commercial and industrial, construction and demolition, and other services.