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Exclusive Solid Waste Services Agreement <br />August 17, 2021 <br />Page 2 <br />1 <br />9 <br />5 <br />9 <br />These services will provide appropriate refuse collection and disposal for Santa Ana that <br />considers recycling trends and compliance with State legislation. <br />Five proposals were received, with one proposer located in the City of Santa Ana. One <br />proposal was disqualified and the remaining proposals from Athens Services, CR&R <br />Environmental, Republic Services and Waste Management were considered. Each firm <br />agreed to comply with the terms of the City’s Solid Waste Services agreement and <br />demonstrated that they had the necessary expertise to complete the required services. <br />The firms’ rates were reasonable and within industry standard and the team qualifications <br />are appropriate for this project. <br />On February 16, 2021, City Council directed staff to negotiate with the four proposers and <br />prepare four fully executed agreements (Exibits1-4) for Council consideration. On June <br />22, 2021, staff provided an update on the RFP process and presented details of the four <br />proposals to City Council in a special Work Study Session. On July 20, 2021, City Council <br />adopted a Resolution of Intent to award a solid waste exclusive agreement to one of the <br />four proposers. Today’s Council action adopts a resolution (Exhibit 5) whereby the City <br />Council awards that agreement and authorizes a Proposition 218 process for the <br />proposed refuse rate adjustments. The Proposition 218 hearing will be held this winter <br />and new services will commence on July 1, 2022 (Exhibit 6). <br />The Executive Director of the Public Works Agency recommends award of the Exclusive <br />Solid Waste Agreement to Athens Services as they had the lowest cost proposal and <br />included substantial enhancements in their proposal. Athens Services proposed the <br />lowest price throughout the term of the contract for the 42,000 residential customers with <br />curbside service, with immediate savings of $4.81 per month. Athens Services also <br />proposed the lowest additional cart rate of $4.39 per month, lowest senior/mobile home <br />low-generator service rate of $13.16 per month, lowest commercial cart service of $85 <br />per month, lowest 3-cubic yard temporary bin service of $95 (not including disposal), <br />lowest 3-cubic yard temporary bin service for construction and demolition debris (not <br />including disposal), will perform Clean City Initiative Services with in-house staff, and had <br />the highest customer satisfaction rating among all four haulers. Overall, City residents <br />and businesses will pay the least to Athens for services similar to those proposed by the <br />other firms. <br />In contrast to the other proposers, Athens Services offers ten free bulky item pickups per <br />quarter per dwelling unit for apartments and condominiums, a total of 40 items per year <br />per dwelling unit. Other firms have proposed unlimited bulky item pick up. Athens <br />Services proposed the second highest pricing for multi-family residential service of <br />$597.21 and the second-lowest pricing for commercial service of $449.88 (both include <br />refuse, recycling and organics). Lastly, Athens Services employees are not represented <br />by a collective bargaining agreement (labor union).